Construction Project Coordinator II Scheduling & Admin

Johnson Controls, Inc.; Milwaukee (WI); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Competitive starting pay

Paid training

Global advancement opportunities

Referral bonuses

Comprehensive benefits

Job summary

Johnson Controls, Inc. in Milwaukee, WI seeks an organized administrative coordinator to support Install base projects.

You will assist Construction Managers and Project Managers with coordination, documentation, and equipment ordering for fire alarm, suppression, and sprinkler work, ensuring accurate records and timely processing. The role offers competitive starting pay, paid training, and comprehensive benefits, with opportunities for growth within a global company.

Qualifications

• Proficiency with Microsoft Windows, Word, Excel, and PowerPoint.
• Valid driver’s license and clean driving record.
• High school diploma or equivalent required.
• Strong ability to prioritize and multitask with strict deadlines.
• Excellent verbal and written communication skills.
• Highly organized, detail-oriented, and self-motivated.
• Ability to pass pre-employment background check and drug screen.
• Positive attitude, punctuality, and accountability.
• Customer service experience preferred.

Responsibilities

• Validate project details at kickoff to ensure accuracy in the system.
• Coordinate and follow up with Sales regarding project bookings, releases from COE or credit holds.
• Set up prevailing wage, CCIP/OCIP projects.
• Submit monthly CCIP/OCIP reporting.
• Ship and track material-only sale projects.
• Create and receive purchase orders for subcontractors and material vendors.
• Release material shipments per PM request.
• Process and track RMAs.
• Assist PMs with special billing forms and invoice credits.
• Support the Billing team with invoicing questions.
• Serve as Dispute Champion for the Install department by resolving or escalating AR disputes.
• Coordinate delivery of close-out documentation.
• Attend weekly Work in Progress (WIP) meetings.
• Manage Accounts Payable disputes, issues, and PO-on-hold reviews.
• Perform other duties as assigned to support project and department operations.

Skills

MS Word

MS Excel

MS PowerPoint

Windows

Communication

Organization

Customer Service

Attention to detail

Education

High school diploma

Associate’s degree

Job description

Johnson Controls, Inc. in Milwaukee, WI seeks an organized administrative coordinator to support Install base projects.

You will assist Construction Managers and Project Managers with coordination, documentation, and equipment ordering for fire alarm, suppression, and sprinkler work, ensuring accurate records and timely processing. The role offers competitive starting pay, paid training, and comprehensive benefits, with opportunities for growth within a global company.