Construction Project Coordinator for Fire & Life Safety

Johnson Controls, Inc.; United States; On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Johnson Controls is seeking an Operations Administrative Support professional to assist Construction Managers and Project Managers with coordination and documentation for install base projects, including ordering equipment for fire alarm, suppression, and sprinkler systems.

The role involves daily office tasks, contract maintenance, scheduling, and proactive communication with customers and sales representatives.

Qualifications

• Proficient in Microsoft Windows, Word, Excel, Power Point.
• Knowledge of ACE, OASys, Job Cost Systems.
• Valid driver's license with a good driving record.
• High School diploma or equivalent.
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
• Excellent verbal and written communication skills.
• Must be organized, detail oriented and self-motivating.
• Must Pass a pre-employment background check and drugs screen.
• Positive attitude required.
• Punctual and Accountable.
• Experience dealing with customers.

Responsibilities

• Upload and maintain Projects and Contracts via Job Design/BBI.
• Monitor status of small projects (fire alarm, suppression, sprinkler).
• Communicate with customers and sales reps as to when material and/or labor is required.
• Ensure that required engineering is performed to meet customer expectations.
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.
• Order equipment, ensure that customer receives material when needed.
• Report to department managers project status.
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters.
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/contract disputes as needed.
• Coordinate delivery of equipment to the jobsite
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work in progress meetings
• Tracking of project RFI’s, change orders and other pertinent documentation
• Coordination/Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
• Contact customers when identified as necessary as part of DMS or for very simple reasons.

Skills

Verbal and written communication

Multi-tasking

Organized/Detail oriented

Punctual/Accountable

Customer experience

Education

High School diploma or equivalent

Associates Degree preferred

Tools

ACE

OASys

Job Cost Systems

Microsoft Office (Word, Excel, PowerPoint)

Job description

Johnson Controls is seeking an Operations Administrative Support professional to assist Construction Managers and Project Managers with coordination and documentation for install base projects, including ordering equipment for fire alarm, suppression, and sprinkler systems.

The role involves daily office tasks, contract maintenance, scheduling, and proactive communication with customers and sales representatives.