Construction Project Coordinator — Hybrid Work & Growth Path

DriveTime; Tempe (AZ); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, and vision insurance

401(k) retirement plan

Tuition reimbursement

Wellness program

Paid time off

Job summary

DriveTime Family of Brands in Tempe, AZ is seeking an Assistant Project Manager to support construction and real estate projects by coordinating activities, tracking budgets, processing invoices, and maintaining documentation. You will work closely with Project Managers, vendors, and internal teams in a hybrid environment with room to grow into a Project Manager role.

Ideal candidates have 2–5 years of relevant experience, a Bachelor’s in a related field, and strong skills with Excel and project

Qualifications

• 2–5 years of experience in construction, real estate, project coordination, or related field.
• Bachelor's degree in Construction Management, Real Estate, Business or related discipline preferred; combos considered.
• Strong proficiency with Microsoft Office, including advanced Excel.
• Experience preparing reports, tracking budgets, and managing project documentation.
• Willingness to travel to project sites up to 25%.

Responsibilities

• Coordinate and execute active construction and real estate projects with Project Managers.
• Maintain professional communication with vendors, contractors, consultants, and internal partners.
• Document meeting minutes, track action items, and update project status in Smartsheet.
• Verify, code, and process construction invoices; resolve discrepancies with vendors and accounting.
• Track budgets, monitor variances, and prepare regular cost reports for leadership.
• Assist with project costing, bid solicitation, bid analysis, vendor comparisons, and awards.
• Maintain organized project files; ensure documentation is accurate and accessible.
• Support due diligence, site assessments, and development coordination for new stores/sites.
• Review architectural plans and construction documentation; resolve design questions.
• Coordinate updates of prototype/spec packages and ensure version control.
• Oversee permits, approvals, inspections, and closeout documentation.
• Participate in site visits, subcontractor coordination, and schedule tracking.
• Draft and format real estate contracts and departmental correspondence.
• Support process improvements and scalable project management practices.

Skills

Project coordination

Vendor communication

Budget tracking

Documentation

Cross-functional collaboration

Education

Bachelor's degree in Construction Management, Real Estate, or related field

Tools

Smartsheet

Job description

DriveTime Family of Brands in Tempe, AZ is seeking an Assistant Project Manager to support construction and real estate projects by coordinating activities, tracking budgets, processing invoices, and maintaining documentation. You will work closely with Project Managers, vendors, and internal teams in a hybrid environment with room to grow into a Project Manager role.

Ideal candidates have 2–5 years of relevant experience, a Bachelor’s in a related field, and strong skills with Excel and project