Project Controls & Coordination Manager

Tempe Mechanical; Tempe (AZ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Profit Sharing

6 Paid Holidays

Paid Time Off

Sick Time

Company events

Job summary

Tempe Mechanical is seeking a Project Coordination Manager to lead the project coordination function across HVAC, Plumbing, and Special Projects in Tempe, AZ. This player-coach role sets the standard for project setup, procurement, billing, and closeout while developing the Project Coordinator team and protecting margins and schedules.

You will enforce controls, run audits, manage documentation, and coordinate with Finance, PMs, HR, and Estimating to optimize workflow and compliance across the

Qualifications

• Progressive project coordination experience in commercial mechanical, plumbing, or general construction.
• Working command of construction project controls—submittals, RFIs, buyout and POs, Schedule of Values, change orders, AIA billing support, and closeout.
• Proficiency with construction project-management and financial software (BidTracer, Foundation, or comparable platforms).
• Proven ability to lead people and maintain standards across multiple teams without micromanaging.
• Strong organization, documentation discipline, and follow-through under deadline pressure.

Responsibilities

• Lead, assign, and develop the Project Coordinator team; run coordination huddle and scorecard.
• Onboard and ramp coordinators to independent competency against milestones; coach to standard and manage performance.
• Balance workload across the coordinator pool and plan coverage for demand spikes, PTO, and turnover.
• Own SOP compliance for project setup, procurement, billing support, and closeout across all projects.
• Run audit cycles for project-files and setups; log findings and route gaps to the Division Director.
• Maintain document-control standards across active jobs, including folder structure and naming discipline.
• Ensure PO creation, change-order logs, and closeout packages are current and properly filed.

Skills

Project coordination

Leadership

Organization

Documentation discipline

Deadline pressure

Tools

BidTracer

Foundation

Job description

Tempe Mechanical is seeking a Project Coordination Manager to lead the project coordination function across HVAC, Plumbing, and Special Projects in Tempe, AZ. This player-coach role sets the standard for project setup, procurement, billing, and closeout while developing the Project Coordinator team and protecting margins and schedules.

You will enforce controls, run audits, manage documentation, and coordinate with Finance, PMs, HR, and Estimating to optimize workflow and compliance across the