Construction Project Coordinator: From Intake to Close

Socket.dev; Gibsonia (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

Socket.dev is seeking a Project Coordinator to provide advanced administrative support to the project team under the Office Manager. The Coordinator will oversee and coordinate all stages from inception to completion, input data, track milestones, and update program projections.

Responsibilities include document management, Salesforce reporting support, and coordinating with project directors to maintain workflow, inspections scheduling, and timely billing and invoicing.

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience working in Salesforce, including generating reports (preferred).

Responsibilities

• Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
• Under the guidance of the Office manager make decisions regarding project assignment to Project Directors to ensure proper project workflow.
• Schedule initial inspections during the initial phone call to ensure parameters are met and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
• Upload work authorizations and insurance-specific documents promptly to facilitate the release of funds.
• Assist with securing third-party mortgage authorizations, coordinate mortgage inspections, and manage check endorsements.
• Monitor JobTrack to ensure assignments are compliant and input job-specific milestones.
• Review daily reports and the TPA/Contractor Connection Dashboard to maintain compliance, resolve discrepancies, and notify billing of any disputes.
• Monitor job progress for USAA checks to ensure timely endorsement at final walk-throughs and verify check amounts against estimates.
• Review completed project files for invoicing, ensuring all estimates, change orders, and close-out documents are accurate and accounted for.
• Administrative Support: Provide high-level administrative support to Project Directors and the Project Management team.
• Conduct quality checks of purchase orders and administer work authorizations/COSs as needed.
• Prepare job files and organize paperwork accurately using Salesforce.
• Transfer and upload photos into specific files to forward to corporate staff.
• Assist with reconciliation and sending billing reports to accounting staff by monthly deadlines and handle billing exceptions.
• Generate requests to ensure promptness on estimates.
• Attend all appropriate company training and monthly Admin Program meetings.
• Execute administrative support functions and perform special project assistance as needed.

Skills

Project coordination

Administrative support

Education

High school diploma

Tools

Salesforce

Job description

Socket.dev is seeking a Project Coordinator to provide advanced administrative support to the project team under the Office Manager. The Coordinator will oversee and coordinate all stages from inception to completion, input data, track milestones, and update program projections.

Responsibilities include document management, Salesforce reporting support, and coordinating with project directors to maintain workflow, inspections scheduling, and timely billing and invoicing.