Construction Project Coordinator: Docs & Scheduling

Alpine Construction Management, LLC; Boise, Northern (ID, KY); Hybrid; USD 50,000 - 68,000; Full time

Job summary

Alpine Construction Management, LLC is seeking an ACM Project Coordinator to lead project documentation, document control, and communications across startup to closeout stages. You will manage records, RFIs, submittals, and change orders while supporting field operations and project teams.

Ideal candidates will maintain audit-ready files, ensure compliance with contracts, and help improve information access for stakeholders.

Qualifications

• Complete assigned project coordination tasks accurately and on schedule.
• Manage project workflow activities and administrative support functions.
• Support project startup, mobilization, and administrative readiness activities.
• Assist project teams with information requests and coordination needs.
• Prioritize tasks effectively across multiple projects and deadlines.
• Anticipate project documentation needs and proactively support project teams.
• Demonstrate growing understanding of construction workflows and project delivery processes.
• Maintain project files, records, logs, drawings, specifications, contracts, and correspondence.
• Ensure proper document control, version management, and document distribution.
• Process, track, and maintain RFIs, Submittals, Change Orders, and project logs.
• Maintain audit-ready project documentation.
• Support project startup and closeout documentation requirements.
• Track punch list documentation and project completion records.
• Ensure compliance with company standards, contract requirements, and owner expectations.
• Maintain accurate and organized project records.
• Ensure timely processing of project documentation.
• Support regulatory and contractual compliance.
• Improve accessibility and reliability of project information.
• Coordinate project meetings, schedules, agendas, and supporting materials.
• Prepare and distribute meeting minutes, action items, and follow-up communications.
• Facilitate information flow between project teams, subcontractors, consultants, and clients.
• Respond promptly to project-related communications and requests.
• Assist with coordination of project correspondence and notifications.
• Support clear communication across office and field teams.
• Ensure critical project information is communicated to appropriate stakeholders.
• Support field personnel through distribution of project information and documentation.
• Track permits, inspections, approvals, and jurisdictional requirements.
• Maintain safety-related documentation and compliance records.
• Assist with project closeout activities including punch lists, turnover documentation, warranties, and final deliverables.
• Coordinate collection of required subcontractor closeout documents.
• Support project readiness for inspections and turnover activities.
• Assist with field-generated administrative requests.
• Support efficient field operations.
• Maintain permit and inspection compliance.
• Facilitate timely project closeout.
• Ensure project records remain complete throughout the project lifecycle.
• Support project schedule updates, formatting, distribution, and reporting.
• Assist with maintaining cost logs and project financial documentation.
• Track project status information and support reporting requirements.
• Maintain documentation supporting budget tracking and cost management.
• Assist Project Managers with project reporting and forecasting information.
• Support project progress tracking and status reporting.
• Maintain accurate project reporting information.
• Support schedule communication and visibility.
• Assist with budget and cost documentation.
• Improve project reporting accuracy and timeliness.
• Utilize RedTeam and other project management systems accurately and consistently.
• Maintain project data integrity and workflow management within company systems.
• Support project technology platforms and documentation processes.
• Demonstrate understanding of construction documents, terminology, and project delivery systems.
• Communicate professionally with internal and external stakeholders.
• Maintain strong attention to detail and organizational discipline.
• Adapt effectively to changing project requirements and priorities.
• The Project Coordinator is expected to continually develop project management knowledge, construction administration expertise, documentation skills, and operational understanding while supporting ACM project teams.

Responsibilities

• Complete assigned project coordination tasks accurately and on schedule.
• Maintain project files, records, logs, drawings, specifications, contracts, and correspondence.
• Coordinate project meetings, schedules, agendas, and supporting materials.
• Prepare and distribute meeting minutes, action items, and follow-up communications.
• Track permits, inspections, approvals, and jurisdictional requirements.
• Assist with project closeout activities including punch lists, turnover documentation, warranties, and final deliverables.
• Support field personnel through distribution of project information and documentation.
• Support project schedule updates, formatting, distribution, and reporting.
• Maintain documentation supporting budget tracking and cost management.
• Utilize RedTeam and other project management systems accurately and consistently.
• Demonstrate understanding of construction documents, terminology, and project delivery systems.
• The Project Coordinator is expected to continually develop project management knowledge, construction administration expertise, documentation skills, and operational understanding while supporting ACM project teams.

Job description

Alpine Construction Management, LLC is seeking an ACM Project Coordinator to lead project documentation, document control, and communications across startup to closeout stages. You will manage records, RFIs, submittals, and change orders while supporting field operations and project teams.

Ideal candidates will maintain audit-ready files, ensure compliance with contracts, and help improve information access for stakeholders.