Construction Project Coordinator: Docs & Closeouts

Midstate Construction Corporation; Petaluma (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary (DOE)

Comprehensive benefits: Health, Dental

Vision and Life insurance

401(k) plan

Job summary

Midstate Construction Corporation seeks an organized administrative professional to support Project Managers and superintendents on construction projects in California. You will handle project start-up, documentation, transmittals, and procurement tasks to keep projects moving smoothly.

Ideal candidates will have knowledge of commercial trades, experience with Viewpoint or Procore, and strong MS Office skills. This is a full-time on-site role requiring a valid U.S.

Qualifications

• General knowledge of commercial construction trades.
• Experience using Viewpoint or Procore (construction software).
• Minimum 2 years office experience.
• Strong math, reading, writing, organizational, and personal communication skills.
• Ability to multitask and work in a fast-paced office environment; Microsoft Office Suite experience (Word, Excel, Outlook).

Responsibilities

• Manages, organizes, coordinates, and controls new job start up functions of projects assigned.
• Responsible for complete project documentation and coordination.
• Issues proposals, types letters, transmittals, change orders and purchase orders.
• Provides general administrative assistance as required to ensure successful project completion.
• Reviews specifications for record drawing requirements at project commencement.
• Supplies Superintendent with drawings and blue lines for record drawings.
• Assembles Job Books, RFI Binders and proposal binders.
• Organizes and assembles job files and related superintendent files.
• Prints and evaluates subcontractor lists for each project assigned.
• Prepares and maintains Contract Data Sheet.
• Prepares Project Completion Checklist and closeout documentation.
• Provides reports for jobsite meetings as required by the project team.
• Upholds company reputation for client service and project quality.
• Supports and enforces all safety policies and procedures.

Skills

Construction knowledge

Viewpoint/Procore experience

Office software

Multitasking

Communication

Tools

Viewpoint

Procore

Microsoft Office

Job description

Midstate Construction Corporation seeks an organized administrative professional to support Project Managers and superintendents on construction projects in California. You will handle project start-up, documentation, transmittals, and procurement tasks to keep projects moving smoothly.

Ideal candidates will have knowledge of commercial trades, experience with Viewpoint or Procore, and strong MS Office skills. This is a full-time on-site role requiring a valid U.S.