Construction Project Coordinator: Detail-Oriented

MAI Construction, Inc; San Jose (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

MAI Construction, Inc. is seeking a detail-oriented Project Coordinator to support project efforts within a cohesive MAI team. You will help with project setups, document control, and coordination of subcontractors.

Key tasks include reviewing proposals, assisting with AIA contracts, preparing subcontractor documents, ensuring data accuracy in Sage, and coordinating drawings. Strong communication and organization are essential.

Qualifications

• 3–5 years of construction experience and ability to work under pressure.
• Team player mindset and contribution to MAI's success.
• Strong verbal and written communication skills.
• Self-starter with a can-do attitude.
• Highly organized with excellent attention to detail and time management.
• Proficiency in Microsoft Office suite (Excel), Adobe, Procore, DocuSign, Sage CRE 300.

Responsibilities

• Assist with project setups and formatting templates.
• Review proposals and subcontractor documents.
• Assist with AIA contracts and change orders.
• Prepare, send and log subcontractor documents (subcontracts, change orders, POs).
• Ensure project data is captured and updated in Sage.
• Order and distribute drawings.
• Request, review and log subcontractor Certificates of Insurance.
• Assemble and distribute project Closeout packages to clients.
• Coordinate with Accounting to ensure data in Sage is accurate.
• Other duties as needed; tasks may expand over time.

Skills

Team player

Verbal & written communication

Can-do attitude

Analytical skills

Highly organized

Self-starter

Time management

Professional demeanor

Tools

Microsoft Office

Excel

Adobe

Procore

DocuSign

Sage CRE 300

Job description

MAI Construction, Inc. is seeking a detail-oriented Project Coordinator to support project efforts within a cohesive MAI team. You will help with project setups, document control, and coordination of subcontractors.

Key tasks include reviewing proposals, assisting with AIA contracts, preparing subcontractor documents, ensuring data accuracy in Sage, and coordinating drawings. Strong communication and organization are essential.