Construction Project Coordinator: Detail-Driven Admin Lead

Energy Jobline ZR; Hendersonville (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Holtsclaw Construction in the Southeast seeks a Construction Project Coordinator to support project managers and field teams on commercial projects.

You will maintain project files, manage drawings and documents, coordinate permits, track deliverables, and assist with closeout, ensuring deadlines are met. The role requires strong organization, communication, and proficiency with MS Office and construction management software.

Qualifications

• Experience in construction administration or project coordination.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office and construction mgmt software.
• Ability to manage multiple projects and priorities.
• High attention to detail and ability to work independently.
• Positive attitude and strong customer service mindset.

Responsibilities

• Maintain organized project files and electronic document management systems.
• Manage drawings, specifications, revisions, and distribution to teams and subcontractors.
• Order and distribute hard-copy plans to field personnel.
• Support subcontractor and vendor communications during startup and execution.
• Assist with startup documentation, checklists, and administrative processes.
• Maintain logs: RFIs, submittals, inspections, and material tests.
• Coordinate permits, utility services, temporary facilities, and other project support activities.
• Track material deliveries and scheduling with PMs and field staff.
• Assist with project closeout, including warranties, punch lists, O&M manuals, turnover docs.
• Prepare and distribute project kickoff communications and weekly status reports.
• Coordinate collection and organization of project progress and final completion photographs.
• Monitor superintendent administrative requirements, including daily reports, project photos, and required documentation.
• Maintain project calendars, reminders, and tracking systems to meet deadlines.
• Ensure compliance with document control standards and internal procedures.
• Provide administrative support to Project Managers and assist with additional project coordination duties.

Skills

Organizational skills

Time management

Verbal and written communication

MS Office proficiency

Construction management software

Multitasking

Detail-oriented

Customer service mindset

Job description

Holtsclaw Construction in the Southeast seeks a Construction Project Coordinator to support project managers and field teams on commercial projects.

You will maintain project files, manage drawings and documents, coordinate permits, track deliverables, and assist with closeout, ensuring deadlines are met. The role requires strong organization, communication, and proficiency with MS Office and construction management software.