Construction Project Coordinator: Cost, Docs & Compliance

Bisnow; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Bisnow is seeking a highly organized Project Coordinator to support its growing construction and development team in Houston. This role serves as the primary administrative and project support resource for multiple projects, coordinating with the Director of Construction, contractors, vendors and stakeholders to keep work aligned from start to close.

You will handle administrative tasks, job cost tracking, AP processing, draw packages, and project documentation, ensuring records stay accurate,

Qualifications

• 1–2 years minimum experience in construction project coordination.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Experience with accounting, job cost, or construction management software.
• Experience with Sage accounting software or similar ERP/accounting systems.

Responsibilities

• Maintain vendor compliance (COIs, W-9s) and monitor lien notices.
• Manage AP, including invoice entry, pay applications, and lien waivers, resolving payment questions with contractors.
• Manage job cost, contracts, budgets, and change orders in Sage, including cost reporting and reconciliation.
• Prepare draw packages and manage close-out documentation and project files.
• Distribute contractor reports, updates, and jobsite photos; coordinate utility setup and transfer.
• Support the Director of Construction with daily project needs, meeting agendas/minutes, and stakeholder communication.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Independent worker

Team collaboration

Education

Associate's or Bachelor's degree in Business/Construction Management/Accounting or related field

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Sage accounting software

Job description

Bisnow is seeking a highly organized Project Coordinator to support its growing construction and development team in Houston. This role serves as the primary administrative and project support resource for multiple projects, coordinating with the Director of Construction, contractors, vendors and stakeholders to keep work aligned from start to close.

You will handle administrative tasks, job cost tracking, AP processing, draw packages, and project documentation, ensuring records stay accurate,