Construction Project Coordinator: Billing & Compliance

Creative Financial Staffing, LLC; Oak Creek (WI); On-site; USD 30,000 - 34,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Construction Project Coordinator in Oak Creek, WI. The role supports project managers from startup through completion, focusing on billing, payroll, compliance, and administrative tasks essential to project success.

The candidate will coordinate project setup, manage subcontractor documents, and assist with AR/AP as needed, ensuring accurate reporting and timely pay applications. Strong Excel and organizational skills are required.

Qualifications

• Associate degree or 2+ years of related experience in construction administration, project coordination, billing, accounting support, or office administration.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational skills with attention to detail and accuracy.

Responsibilities

• Support Project Managers with monthly project billings, pay applications, lien documentation, compliance requirements, and related reporting.
• Coordinate job starts, project setup, work orders, budgets, phase codes, change orders, and project records.
• Process service billings, maintain billing templates, and support payroll time-entry accuracy.
• Manage subcontractor documentation, including purchase orders, contracts, insurance certificates, lien releases, certified payroll, and other compliance requirements.
• Assist with accounts receivable, collections updates, and accounts payable activities as needed.
• Complete certified payroll, EEO reporting, and other project-related administrative tasks while supporting the Project Management Team.

Skills

Excel

Organizational skills

Communication skills

Education

Associate degree

Tools

Microsoft Office

Job description

Creative Financial Staffing, LLC is seeking a Construction Project Coordinator in Oak Creek, WI. The role supports project managers from startup through completion, focusing on billing, payroll, compliance, and administrative tasks essential to project success.

The candidate will coordinate project setup, manage subcontractor documents, and assist with AR/AP as needed, ensuring accurate reporting and timely pay applications. Strong Excel and organizational skills are required.