Construction Project Coordinator

Creative Financial Staffing, LLC; Oak Creek (WI); On-site; USD 30,000 - 34,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Construction Project Coordinator in Oak Creek, WI. The role supports project managers from startup through completion, focusing on billing, payroll, compliance, and administrative tasks essential to project success.

The candidate will coordinate project setup, manage subcontractor documents, and assist with AR/AP as needed, ensuring accurate reporting and timely pay applications. Strong Excel and organizational skills are required.

Qualifications

• Associate degree or 2+ years of related experience in construction administration, project coordination, billing, accounting support, or office administration.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational skills with attention to detail and accuracy.

Responsibilities

• Support Project Managers with monthly project billings, pay applications, lien documentation, compliance requirements, and related reporting.
• Coordinate job starts, project setup, work orders, budgets, phase codes, change orders, and project records.
• Process service billings, maintain billing templates, and support payroll time-entry accuracy.
• Manage subcontractor documentation, including purchase orders, contracts, insurance certificates, lien releases, certified payroll, and other compliance requirements.
• Assist with accounts receivable, collections updates, and accounts payable activities as needed.
• Complete certified payroll, EEO reporting, and other project-related administrative tasks while supporting the Project Management Team.

Skills

Excel

Organizational skills

Communication skills

Education

Associate degree

Tools

Microsoft Office

Job description

Construction Project Coordinator

Location: Oak Creek, WI
Pay: $22.00 – $25.00 per hour

Why This Opportunity Stands Out

• Join a well-established construction company where you’ll play a key role in supporting projects from start-up through completion.
• Work closely with Project Managers and gain exposure to project administration, billing, compliance, and financial processes.
• Enjoy a variety of responsibilities with opportunities to learn and grow within the construction industry.
• Be part of a collaborative team that values accuracy, organization, and professionalism.
• Build valuable experience in project coordination, subcontractor management, payroll support, and construction operations.
• Contribute to projects that rely on strong administrative support to stay organized, compliant, and on schedule.

Key Responsibilities

• Support Project Managers with monthly project billings, pay applications, lien documentation, compliance requirements, and related reporting.
• Coordinate job starts, project setup, work orders, budgets, phase codes, change orders, and project records.
• Process service billings, maintain billing templates, and support payroll time-entry accuracy.
• Manage subcontractor documentation, including purchase orders, contracts, insurance certificates, lien releases, certified payroll, and other compliance requirements.
• Assist with accounts receivable, collections updates, and accounts payable activities as needed.
• Complete certified payroll, EEO reporting, and other project-related administrative tasks while supporting the Project Management Team.

Qualifications

• Associate degree or 2+ years of related experience in construction administration, project coordination, billing, accounting support, or office administration.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational skills with excellent attention to detail and accuracy.
• Effective communication and customer service skills.
• Ability to manage multiple priorities and adapt in a fast-paced environment.
• Experience with construction billing, payroll, compliance, or project management software is a plus.

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