Construction Project Coordinator: Bids & Compliance

EC Electric; Fallsington (Bucks County); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Year-end bonus

401(k) 40% match

Paid holidays & PTO

Health, dental, vision, life, and more

Job summary

EC Electric is seeking a detail‑driven administrative/project support professional in Fallsington, PA to assist with start‑ups, close‑outs, bid forms, submittals and rigorous documentation control across multiple construction projects.

You will prepare routine correspondence, track bids and payments, manage RFIs, change orders, and coordinate with vendors and internal teams to meet deadlines. A degree in CM/Business/Engineering or hands‑on experience is preferred.

Qualifications

• Proven experience supporting Project Managers and Assistant Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control across multiple construction projects.
• Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, COIs, bonding, lien waivers, permits, and specification review to ensure full contractual and regulatory compliance.
• Hands‑on experience managing monthly lump sum and T & M billings for subcontracts ranging from $100K–$5M, including pay applications, schedules of values (SOV), invoicing accuracy, and audit‑ready documentation.

Responsibilities

• Assist with project start-ups and close-outs.
• Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
• Prepares routine correspondence (letters, memos, meeting notes, and proposals).
• Assist with bid forms, proposals, and vendor quotes.
• Bid Tracking Log – Creating Bid Numbers and Maintaining.
• Subcontract Checklist.
• Certificate of Insurance Requirements, Bonds, Billing Requirements.
• Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits).
• Assist team with requests for project documentation.
• Create submittal packages from information provided by the Project Manager or Assistant Project Manager; includes understanding specifications, reaching out to vendors/subcontractors for project data sheets and tracking.
• Monthly Lump Sum billings and T & M billings for subcontracts valued $100k–$5M (including Pay Apps, SOV, Lien Waivers, Certified Payroll).
• Logging/Tracking but not limited to insurance, bonding, permits, submittals, RFIs, change orders correspondence, drawings.
• Provide copies or scans of drawings.
• Assist with RFIs.
• Assist with material orders and/or tracking.
• Assist with creating tiered subcontracts, managing compliance, and assisting with change management.
• Process electrical permits and process plan reviews with supporting documentation.
• Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests; create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.
• Assists with pre-construction planning.
• Conceptual understanding of creating bids/change orders.
• Other duties as assigned.

Skills

PM support

Documentation control

Bid tracking

RFI management

Subcontract administration

Education

Associate's or Bachelor's degree in CM/Business/Engineering

Job description

EC Electric is seeking a detail‑driven administrative/project support professional in Fallsington, PA to assist with start‑ups, close‑outs, bid forms, submittals and rigorous documentation control across multiple construction projects.

You will prepare routine correspondence, track bids and payments, manage RFIs, change orders, and coordinate with vendors and internal teams to meet deadlines. A degree in CM/Business/Engineering or hands‑on experience is preferred.