Construction Project Coordinator Assistant Project Manager

Cook & Boardman, LLC; Jacksonville (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

Cook & Boardman, LLC in Jacksonville, FL seeks an Assistant Project Manager to support the execution of commercial construction projects. You will assist Project Managers with coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and deadlines.

This role serves as a liaison among internal teams, vendors, installers, and customers in doors/hardware and electronic security integration, with a focus on accuracy, communication, and field safety.

Qualifications

• High school diploma or equivalent; some college coursework in business or construction management preferred.
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Strong written and verbal communication skills.

Responsibilities

• Support project managers in material procurement and order tracking to align with project timelines and construction schedules.
• Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders.
• Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages.
• Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes.
• Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats.
• Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate.
• Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes.
• Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues.
• Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns.
• Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts.
• Maintain organized project files and documentation to ensure contract compliance and audit readiness.
• Other duties as assigned to support project execution and customer satisfaction

Skills

Communication skills

Organizational skills

Time management

Problem solving

Education

High school diploma or equivalent; some college coursework in business or construction management preferred

Tools

MS Office

Job description

Cook & Boardman, LLC in Jacksonville, FL seeks an Assistant Project Manager to support the execution of commercial construction projects. You will assist Project Managers with coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and deadlines.

This role serves as a liaison among internal teams, vendors, installers, and customers in doors/hardware and electronic security integration, with a focus on accuracy, communication, and field safety.