Construction Project Coordinator: Admin & Scheduling Pro

Guido Companies Inc; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Guido Companies Inc. is seeking a Project Coordinator to support the project management team with reporting, financial processing, and document control. The role involves meeting agendas and minutes, filing, transcribing, and clerical support.

Responsibilities include preparing pay applications and certified payroll, assisting with subcontractor change orders and weekly invoicing, managing owner pay applications, and maintaining project documentation and safety compliance.

Qualifications

• Bachelor’s degree required in Construction Management or Business.
• 5+ years of construction administration experience in lieu of a degree.
• 1-3 years’ experience working commercial construction projects desirable.

Responsibilities

• Prepare pay applications, certified payroll, and other supporting documents.
• Assist Project Management Team with administrative functions such as change orders and weekly invoicing.
• Proactively manage Owner Pay Applications.
• Collaborate with clients and internal teams to provide administration support and maintain critical processes.
• Establish and maintain communication with vendors and subcontractors.
• Update and maintain project documentation and document control; keep files current and organized.
• Assist with project closeout, operations manuals, and warranties/guarantees.
• Support project team members to remain effective and productive.
• Promote and enforce company safety culture and policies.

Skills

Time management

Client-facing

Teamwork

Risk management

Quality assurance

Deadlines

Scheduling

Education

Bachelor’s degree in Construction Management or Business

Tools

Microsoft Office Suite

Job description

Guido Companies Inc. is seeking a Project Coordinator to support the project management team with reporting, financial processing, and document control. The role involves meeting agendas and minutes, filing, transcribing, and clerical support.

Responsibilities include preparing pay applications and certified payroll, assisting with subcontractor change orders and weekly invoicing, managing owner pay applications, and maintaining project documentation and safety compliance.