Construction Project Coordinator: Admin, Invoicing & Docs

The Weitz Company; Cedar Rapids (IA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive Pay

Bonus Program

Benefits Package

Disability Insurance

Life Insurance

Paid Time Off

401K Match

Tuition Reimbursement

Parental Leave

Wellness Program

Job summary

The Weitz Company in Cedar Rapids, IA is seeking a Project Coordinator to support our Industrial team. This role handles document management, project accounting, and project administration, ensuring tasks are completed accurately and on time.

Ideal candidates are highly organized with strong communication and the ability to juggle multiple projects. You will collaborate across the project team, verify contracts and payments, and assist with closeout and reporting.

Qualifications

• 2+ years of experience with basic accounting and/or invoicing
• Previous experience as a Project Coordinator in the construction industry is desirable

Responsibilities

• Provide administrative support to the project team including data entry, filing, and proofreading
• Verify subcontractor contracts, subcontractor bonds, and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
• Manage and distribute contract status reports and other cost reports
• Obtain, review, and process subcontractor and vendor payments
• Facilitate OCIP and CCIP reporting and other needed requirements
• File and distribute construction drawings
• Assist in preparation of owner pay applications; maintain related documentation
• Assist project team with pre-qualifications, contract execution, invoices, change orders, and other requested documents
• Organize closeout information in conjunction with project team

Skills

Communication

Organization

Independent judgement

Multi-projects

PM skills

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

The Weitz Company in Cedar Rapids, IA is seeking a Project Coordinator to support our Industrial team. This role handles document management, project accounting, and project administration, ensuring tasks are completed accurately and on time.

Ideal candidates are highly organized with strong communication and the ability to juggle multiple projects. You will collaborate across the project team, verify contracts and payments, and assist with closeout and reporting.