Data Center Project Coordinator: Contracts & Invoicing

The Weitz Company; San Marcos (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

The Weitz Company, LLC in San Marcos, TX is seeking a Project Coordinator to support the project team with administrative tasks, data entry, and document control.

You will verify subcontractor contracts, bonds, and insurance, manage cost reports, and assist with payments and closeout activities, requiring strong attention to detail and communication. This role involves coordinating multiple projects and learning job-specific software.

Qualifications

• 2+ years of accounting and/or invoicing experience required.
• Experience as a Project Coordinator in the construction industry is desirable.
• Familiarity with OCIP and CCIP management is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills with high attention to detail.
• Ability to exercise independent judgment.

Responsibilities

• Provide administrative support to the project team including data entry, filing, and proofreading.
• Verify subcontractor contracts, bonds, and insurance requirements with proper coverages before commencing work; monitor expiration dates and renew as needed.
• Manage and distribute contract status reports and other cost reports.
• Obtain, review, and process subcontractor and vendor payments.
• Facilitate OCIP and CCIP reporting and other needed requirements.
• File and distribute construction drawings.
• Assist in preparation of owner pay applications; maintain related documentation.
• Assist project team with pre-qualifications, contract execution, invoices, change orders, and other requested documents.
• Organize closeout information in conjunction with project team.

Skills

Project management

Communication skills

Organization

Independent judgment

Multi-project coordination

Software learning

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

The Weitz Company, LLC in San Marcos, TX is seeking a Project Coordinator to support the project team with administrative tasks, data entry, and document control.

You will verify subcontractor contracts, bonds, and insurance, manage cost reports, and assist with payments and closeout activities, requiring strong attention to detail and communication. This role involves coordinating multiple projects and learning job-specific software.