Construction Project Coordinator & Admin

The Fashion Movement; Indianapolis (IN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Health savings account

Dental insurance

Vision insurance

Paid time off/Holidays

Job summary

Gilliatte General Contractors, Inc. in Indianapolis seeks a Project Manager Administrative Assistant to support the project management team.

The role requires multi-tasking, initiative, and discretion to manage priorities across projects. The successful candidate will assist multiple Project Managers, coordinate submittals, contracts, RFIs, and project documentation while maintaining organized digital files.

Qualifications

• Proficient in Microsoft Office Applications.
• Experience with construction submittal processes preferred.
• Detail-oriented and organized.
• Switchboard skills as needed when receptionist away from desk.
• Excellent time-management and the ability to prioritize tasks.
• Overachieving attitude and strong work ethic.
• Experience with AIA contracts/software preferred.
• Excellent verbal and written communication skills.
• Knowledge of the general construction industry.
• Ability to meet deadlines.
• Ability to work in stressful situations.

Responsibilities

• Coordinate and support all areas of the projects.
• Attention to details, organization, and making digital files.
• Create, track, and manage flow and distribution of submittals.
• Prepare the project closeout documentation.
• Prepare and revise construction contracts, including owner change orders and related documents.
• Prepare subcontractor contracts, purchase orders and change orders.
• Prepare and distribute RFIs to architects, owners, subcontractors, and superintendents.
• Distribute ASIs to Subcontractors and superintendents.
• Enter project database information.
• Prepare owner/subcontractor progress meeting minutes.
• Field telephone calls and handle filing.
• Perform other tasks as assigned.
• Deliver bids and projects to contractors when needed.
• Maintain an acceptable Moving Vehicle Report (MVR).

Skills

MS Office

Submittals

Detail-oriented

Switchboard

Time management

Proactive attitude

AIA contracts

Verbal/written communication

Construction knowledge

Deadline driven

Stress tolerance

Job description

Gilliatte General Contractors, Inc. in Indianapolis seeks a Project Manager Administrative Assistant to support the project management team.

The role requires multi-tasking, initiative, and discretion to manage priorities across projects. The successful candidate will assist multiple Project Managers, coordinate submittals, contracts, RFIs, and project documentation while maintaining organized digital files.