Construction Project Administrator

Gilliatte General Contractors, Inc.; Indianapolis (IN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Life Insurance

Paid holidays

Job summary

Gilliatte General Contractors, Inc. in Indianapolis seeks a Construction Project Administrator to support the project management team by initiating startup procedures, maintaining organized documentation, and coordinating with key team members.

This role requires multi-tasking across multiple projects and an understanding of multifamily and commercial construction from inception to completion. The position emphasizes proactive organization, strong communication, and precise records.

Qualifications

• Commercial construction project coordination experience preferred.
• Knowledge of general construction industry.
• Experience with submittals and purchase orders (POs).
• Experience with AIA contracts and software preferred.
• Excellent verbal and written communication; strong time-management.
• Ability to work in stressful situations and meet deadlines.
• Detail-oriented and organized with good problem-solving skills.
• Proficient in Microsoft Office tools.

Responsibilities

• Coordinate and support all areas of the project from preparing bid documentation to project close-out.
• Prepare owner and subcontractor purchase orders, contracts, change orders, and owner change orders.
• Create, track and manage flow and distribution of submittals.
• Prepare project close-out documentation.
• Prepare and distribute ASIs, RFIs, and RFPs to architects, owners, subs and superintendents.
• Create and maintain job file records.
• Field phone calls and handle other assigned tasks.

Skills

Coordination

General construction knowledge

Submittals & POs

AIA contracts

Verbal & written communication

Time management

Stress management

Problem solving

Detail oriented

Microsoft Office

Tools

Microsoft Office

Job description

Construction Project Administrator Indianapolis

Future Opening: Construction Project Administrator

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Founded more than 35 years ago in Indianapolis and licensed in 38 states, Gilliatte General Contractors’ experience and integrity delivers projects on time, with unmatched standards of quality.

From humble beginnings, Gilliatte has grown into one of the Midwest’s most respected general contracting firms. Today with a team of more than 45 dedicated employees, Gilliatte General Contractors continues to thrive.

Construction Project Administrator to provide administrative support to the project management team by initiating project start-up procedures, maintaining organized documentation, and coordinating with key team members. This Position will work for multiple Construction Project Managers and requires the ability to multi-task. A preferred candidate will have a high-level comprehension of multifamily and commercial construction projects from inception to completion. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments.

Skills Required: Commercial Construction Project Coordination strongly preferred

• Knowledge of general construction industry
• Knowledge of submittals and POs
• Experience in construction organization is preferred
• Experience with AIA contracts and software preferred
• Excellent verbal and written communication skills
• Excellent time-management and the ability to prioritize tasks
• Ability to work in stressful situations
• Strong problem-solving skills
• Detail-oriented and organized
• Proficient in Microsoft Office

Essential Job Responsibilities:

Experience in the Construction industry is preferred Coordinate and support all areas of the project from preparing bid documentation to project close out

• Preparation of owner and subcontractor purchase orders, contracts, change orders, and owner change order requests
• Create, track and manage flow and distribution of submittals
• Prepare the project close-out documentations
• Preparation and distribution of ASI’s (Architectural Supplemental Instructions) in RFI's (requests for info), and RFPs (request for proposal) to architects, owners, subs and superintendents
• Create and maintain job file records
• Field Phone calls
• Any other tasks that are assigned

Working Conditions 40+ Hours/week | work schedule Monday - Friday || Work/Office setting | Low Safety Risk | Deadline Requirements

Benefits:

• Competitive Salary
• Health , Dental and Vision Insurance
• Life Insurance
• 401 (k) with employer contributions
• Paid Holidays and Vacations

Compensation: $50,000.00 - $65,000.00 per year

ABOUT US

Founded more than 30 years ago in Indianapolis and licensed in 38 states, Gilliatte General Contractors’ experience and integrity delivers projects on time, with unmatched standards of quality. Gilliatte offers complete capabilities in commercial contracting. From Historical Renovation / Reuse to LEED compliance for green building to BIM and other cutting edge construction practices, Gilliatte continues to set the standard in today’s market.

Gilliatte General Contractors was founded in 1985 by Gerry Gilliatte, using a $10,000 personal loan and some space in his garage. In 2004 Gerry retired, selling the business to son Adam Gilliatte (1996 to present) and company president Tom Ritman (1987 to present).

Since then, Tom and Adam have been at the helm as partners. Raised by fathers in the industry, both “cut their teeth” in construction . Together, they have continued the unwavering example set by Gerry--“do your best work on every job and treat everyone like family.”

From humble beginnings, Gilliatte has grown into one of the Midwest’s most respected general contracting firms. Today with a team more than 50 dedicated employees Gilliatte General Contractors continues to thrive.