Construction Project Administrator: Growth, Benefits & Impact

Gilliatte General Contractors, Inc.; Indianapolis (IN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Life Insurance

Paid holidays

Job summary

Gilliatte General Contractors, Inc. in Indianapolis seeks a Construction Project Administrator to support the project management team by initiating startup procedures, maintaining organized documentation, and coordinating with key team members.

This role requires multi-tasking across multiple projects and an understanding of multifamily and commercial construction from inception to completion. The position emphasizes proactive organization, strong communication, and precise records.

Qualifications

• Commercial construction project coordination experience preferred.
• Knowledge of general construction industry.
• Experience with submittals and purchase orders (POs).
• Experience with AIA contracts and software preferred.
• Excellent verbal and written communication; strong time-management.
• Ability to work in stressful situations and meet deadlines.
• Detail-oriented and organized with good problem-solving skills.
• Proficient in Microsoft Office tools.

Responsibilities

• Coordinate and support all areas of the project from preparing bid documentation to project close-out.
• Prepare owner and subcontractor purchase orders, contracts, change orders, and owner change orders.
• Create, track and manage flow and distribution of submittals.
• Prepare project close-out documentation.
• Prepare and distribute ASIs, RFIs, and RFPs to architects, owners, subs and superintendents.
• Create and maintain job file records.
• Field phone calls and handle other assigned tasks.

Skills

Coordination

General construction knowledge

Submittals & POs

AIA contracts

Verbal & written communication

Time management

Stress management

Problem solving

Detail oriented

Microsoft Office

Tools

Microsoft Office

Job description

Gilliatte General Contractors, Inc. in Indianapolis seeks a Construction Project Administrator to support the project management team by initiating startup procedures, maintaining organized documentation, and coordinating with key team members.

This role requires multi-tasking across multiple projects and an understanding of multifamily and commercial construction from inception to completion. The position emphasizes proactive organization, strong communication, and precise records.