Assistant Project Manager

Capstone Mechanical; Waco (TX); On-site; USD 60,000 - 78,000; Full time

Job summary

Capstone Mechanical is seeking an Assistant Project Manager to provide administrative support to the project management team. You will attend project meetings and handle administrative tasks related to change orders, shop drawings, subcontractor communication, contract revisions, and material tracking.

The role requires 2–4 years of construction or administrative experience, typically with an emphasis in mechanical, electrical, or specialty contracting environments.

Qualifications

• Associate's or Bachelor's degree in construction management, business administration, or related field or equivalent work experience.
• 2–4 years of experience in construction, project management, or administrative support, preferably in mechanical/electrical/specialty contracting.
• OSHA 10 or PMP/CAPM certifications preferred.

Responsibilities

• Set up, organize, and maintain the project filing system on server.
• Enter, update, create, and distribute submittals.
• Assemble contract and subcontract routing including change orders.
• Issue letters of intent for major equipment and subcontractors with lead times and submittal data.
• Process and execute required construction permits.
• Create and validate purchase orders and direct owner purchases.
• Develop and manage project plans, tracking logs, risks and actions.
• Coordinate notifications and file notices to owners.
• Schedule turnover meetings from estimating to operations and assign project numbers.
• Request and maintain certificates of insurance across departments.
• Assist and backup the Project Administrator.

Skills

Organizational skills

Time management

Project planning

Risk tracking

Attention to detail

Independent worker

Team player

Multitasking

Education

Associate's or Bachelor's degree in construction management or related field

Equivalent work experience considered

Tools

OSHA 10 certification

PMP or CAPM certification

Job description

JOB SUMMARY

The Assistant Project Manager will provide administrative support to project management. They will attend project meetings and perform administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions, and material tracking.

The Assistant Project Manager will provide administrative support to project management. They will attend project meetings and perform administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions, and material tracking.

ESSENTIAL RESPONSIBILITIES

• Set up, organize, and maintain the construction project filing system on server
• Enter, update, create, and distribute submittals
• Assemble contract and subcontract routing process, including change orders
• Issue letters of intent for major equipment and subcontractors, including lead times and submittal data
• Process and execute required construction permits
• Create and validate purchase orders and direct owner purchases
• Develop and manage project plan, tracking logs, risks and actions
• Obtain/provide notice of commencements and file notice to owner
• Coordinate and schedule turnover meetings from estimating to operations, assign project numbers, and move files when projects are awarded
• Request and maintain certificates of insurance across all departments
• Assist and backup Project Administrator

MINIMUM AND/OR PREFERRED QUALIFICATIONS

EDUCATION

Associate's or bachelor’s degree in construction management, Business Administration, or a related field. Equivalent work experience will be considered in lieu of a degree.

EXPERIENCE

2–4 years of experience in construction, project management, or administrative support, preferably in a mechanical, electrical, or specialty contracting environment.

CERTIFICATES, LICENSES, REGISTRATIONS

• OSHA 10 general industry or construction awareness, as the role interfaces with field teams and superintendents, preferred.
• Project Management Professional (PMP) or Certified associate in project management (CAPM) through PMI, preferred

SKILL REQUIREMENTS

• Superior organizational and time management skills.
• Proven ability to develop project plan, track progress, identify risks and actions
• Must be detail oriented.
• Able to work independently or as part of a team.
• Must possess the ability to multitask.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

REASONABLE ACCOMODATION

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer

Capstone Mechanical strives to uphold high standards of fairness, business ethics, and responsible behavior. We also seek to provide outstanding career opportunities for all our employees and to providing employees with a work environment free of discrimination and harassment. Therefore, all employment decisions are based on business needs, job requirements and individual qualifications without regard to anyone’s race, color, religion, gender, national origin, age, physical or mental disability, U.S. military veteran status, marital status, pregnancy, or any other consideration made unlawful by federal, state or local laws. To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, Capstone Mechanical will make reasonable accommodations for the known physical and mental limitations of an otherwise qualified individual with a disability who as an employee, if such accommodation will enable the person to perform the essential functions of the job held, unless undue hardship for the company would result or the person poses a direct threat to themselves or others. Any employee who requires an accommodation to perform the essential functions of the job should contact the HR Manager and request such an accommodation(s). The employee should specify what accommodation they believe is needed to perform their job. The HR department will conduct an investigation to identify the barriers that interfere with the equal opportunity of the employee to perform their job. We will identify possible accommodations, if any, that will help eliminate the limitation. If the accommodation is reasonable and will not impose undue hardship, we will make the accommodation. Recruiting, hiring, training, compensation, overtime, job classifications, assignments, working conditions, promotions, demotions, transfers, layoffs, terminations, employee benefits, social and recreational programs and all other terms, conditions and privileges of employment will be administered without regard to race, color, religion, gender, national origin, age, physical or mental disability or U.S. military veteran status, or any other consideration made unlawful by federal, state or local laws. As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, age, gender, marital status, pregnancy, veteran status or disability. We invite you to complete the optional self-identification fields below used for compliance with government regulations and record-keeping guidelines.