Construction Project Coordinator

Jobtailor; Town of Florida (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking an entry-level Project Financial Coordinator to manage end-to-end project financials in PMWeb, including PO administration, invoice lifecycle, and budgeting support. You will ensure documentation complies with contracts and regulatory requirements.

Responsibilities include monitoring payment status, generating reports, maintaining data integrity, coordinating with Project Managers, and supporting closeouts with lien waivers and adjustments. On-site in Plano, TX or Tampa, FL.

Qualifications

• 0–2 years practical experience
• Strong written and verbal communication skills
• Excellent customer service and presentation abilities
• Ability to work independently and meet deadlines
• Proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams, Zoom)
• Interest in commercial real estate and property management
• Detail-oriented, organized, proactive
• Bachelor’s degree in Accounting, Business, Architecture, Engineering, or Construction Management preferred
• Authorized to work in the United States without sponsorship
• On-site work 40 hours/week
• On-site in Plano, TX or Tampa, FL

Responsibilities

• Manage end-to-end project financials in PMWeb, including PO administration and invoice lifecycle
• Ensure documentation compliance with contracts and regulatory requirements
• Monitor payment status and perform quality control on financial processes from budgeting to final payment
• Maintain data integrity and generate financial reports to track status
• Coordinate with Project Managers to align responsibilities and document management practices
• Support project closeouts with lien waivers and commitment adjustments
• Identify process improvements and implement project management practices
• Facilitate communication between team members, stakeholders, and vendors
• Review and process budgets, vendor proposals/bids, change orders, and invoices
• Assist vendors and clients with PO/Change Order/invoicing questions
• Collaborate with operations to create presentations, trainings, guides, and other deliverables

Skills

Written communication

Verbal communication

Customer service

Independent work

MS Office

Education

Bachelor's degree preferred

Tools

PMWeb

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

Job description

Manage end-to-end project financials in PMWeb, including transaction processing, purchase order administration, and invoice lifecycle management
Ensure documentation compliance with contracts and regulatory requirements
Monitor payment status across systems and perform quality control on financial processes from budgeting through final payment
Maintain data integrity across project systems and generate financial reports to track status and identify issues
Implement document management practices and coordinate with Project Managers to align responsibilities
Monitor project health metrics and vendor compliance while validating documentation authenticity
Support financial reconciliation during project closeouts, including final lien waiver processing and commitment adjustments
Identify process enhancements and implement innovative project management practices
Facilitate communication between team members, stakeholders, and vendors
Maintain accurate, organized, and accessible project documentation
Review and process project budgets, vendor proposals/bids, change orders, and invoices within the financial system
Assist vendors and clients with questions and tracking related to Purchase Orders, Change Orders, and invoicing
Collaborate with operations to create presentations, trainings, playbooks, guides, and other project deliverables

Requirements

• 0 – 2 years practical experience
• Strong written and verbal communication skills
• Excellent customer service and presentation abilities
• Ability to think and work independently, demonstrate initiative, and collaborate effectively with multiple individuals on various projects to meet assigned deadlines
• Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint, Teams and Zoom
• Interest in the commercial real estate industry and property management
• Detail-oriented, organized, and creative mindset, with a proactive and self-motivated attitude
• Bachelor’s degree in Accounting, Business, Architecture, Engineering, or Construction Management preferred
• Previous accounting, construction, or real estate support experience preferred but not mandatory
• Candidates must be authorized to work in the United States without sponsorship
• Ability to work 40 hours per week, Monday through Friday
• On-site availability in Plano, TX or Tampa, FL

Core Competencies

Demonstrates strong financial management capabilities, including project financials, documentation compliance, and vendor management. Proficient in Microsoft Office Applications and possesses excellent communication and organizational skills to support project deliverables in the commercial real estate industry.

Highest-signal resume keywords

• Project Financial Management
• Documentation Compliance
• Microsoft Office Proficiency
• Customer Service Skills
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Project Financials
• Invoice Lifecycle Management
• Budget Review
• Financial Reporting
• Data Integrity Management

Soft Skills

• Strong Written Communication
• Strong Verbal Communication
• Detail-Oriented
• Organizational Skills
• Proactive Attitude

Industry Keywords

• Commercial Real Estate
• Property Management
• Construction Management
• Accounting
• Vendor Compliance

Tools & Technologies

• PMWeb
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Zoom