Construction Project Coordinator

Ultimate Staffing Services; Itasca (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO

Holiday Pay

401(k) Plan

Medical, dental, vision, and pharmacy

Job summary

Ultimate Staffing is actively seeking experienced Construction Project Coordinators to join their client's dynamic team in Itasca, IL. This is a fantastic opportunity for individuals passionate about construction and eager to support complex projects while building a long-term career in project management.

Construction Project Coordinator role involves documenting, coordinating with field teams, assisting PMs with schedules and budgets, and ensuring smooth project closeouts.

Qualifications

• Bachelor’s degree in Construction Management or related program.
• Strong organizational and communication abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).

Responsibilities

• Coordinate and maintain project documentation (RFIs, submittals, change orders, meeting minutes, drawings, closeout records).
• Track material procurement, deliveries, vendor commitments, and equipment status.
• Support Project Managers with schedules, reports, budgeting, and forecasting.
• Prepare client updates and project status reports for meetings.
• Monitor outstanding items and follow up with contractors and teams.
• Coordinate communication among office, field, clients, and subcontractors.
• Review drawings and specs to support execution and document control.
• Assist with startup, permits, inspections, and turnover docs.
• Participate in site visits to understand projects and support field ops.
• Help manage punch lists, warranties, O&M manuals, and closeout packages.

Skills

Organizational skills

Communication skills

MS Office

Multitasking

Education

Bachelor's degree in Construction Management

Tools

MS Office Suite

Job description

Position Overview

Ultimate Staffing is actively seeking experienced Construction Project Coordinators to join their client's dynamic team in Itasca, IL. This is a fantastic opportunity for individuals passionate about construction and eager to support complex projects while building a long-term career in project management.

Responsibilities

• Coordinate and maintain project documentation, including RFIs, submittals, change orders, meeting minutes, drawing revisions, and closeout records.
• Track material procurement, delivery schedules, vendor commitments, and equipment status to help prevent project delays.
• Support Project Managers with schedule updates, reporting, budgeting activities, and project forecasting.
• Assist with preparation of client updates, project status reports, and internal progress meetings.
• Monitor outstanding action items and ensure timely follow-up with contractors, suppliers, and internal teams.
• Coordinate communication between office personnel, field leadership, clients, and subcontractors.
• Review construction drawings and project specifications to support project execution and document control efforts.
• Assist with project startup activities, permitting requirements, inspections, and turnover documentation.
• Participate in site visits to gain project understanding, identify potential issues, and support field operations.
• Help manage punch list completion, warranty documentation, O&M manuals, and project closeout packages.

Qualifications

• Bachelor's degree in Construction Management or related program
• Willingness to learn and grow in the construction and data center industry
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams
• Ability to work effectively in both office and active construction site environments
• Ability to travel to project sites as needed.

Preferred Qualifications

• Experience supporting construction projects in a Project Coordinator, Project Administrator, Assistant Project Manager, Project Engineer, or similar role.
• Working knowledge of RFIs, submittals, change orders, construction schedules, procurement logs, and project closeout processes.
• Ability to read and interpret construction drawings and specifications.

Required Work Hours

Monday to Friday, 8:00 AM - 5:00 PM

Benefits

• Paid Time Off (PTO)
• Holiday Pay
• 401(k) Plan
• Medical, dental, vision, and pharmacy benefits

Additional Details

• Salary Range: $60,000 - $90,000 per year

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.