Construction Project Coordinator

Comprehensive Energy Services, Inc; Gainesville (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to join their dynamic team. In this role, you'll be the vital link in managing construction project documents and supporting various project managers and personnel. With a focus on organization and communication, you'll coordinate essential tasks such as document control, procurement, and project closeout. This position offers a chance to thrive in a supportive environment that values your contributions and encourages professional growth. If you're ready to make an impact in the construction industry, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401 K

Paid Time Off

Holiday Pay

Short Term Disability

Long Term Disability

Life Insurance

Accident Insurance

Qualifications

• 1-2 years as a construction project coordinator or related experience required.
• Strong computer skills with advanced ability in Microsoft Office.

Responsibilities

• Coordinate document control and maintain current files and construction log.
• Process purchase orders and subcontracts, and track all certificates of insurance.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe

Blue Beam

Communication Skills

Organizational Skills

Computer Skills

Education

High School Diploma or Equivalent

Tools

Plangrid

Job description

Comprehensive Energy Services, Inc. is hiring a Project Coordinator!

Join a company that values people and is passionate about making a difference. Don't wait any longer to join our CES Team today!

Benefits Offered: Medical, Dental, Vision, Company Paid Life Insurance and Short Term Disability, Additional Life Insurance, Long Term Disability, Accident, Cancer, Hospital, 401 K, Paid Time Off, Holiday pay, and more!

Summary

A Project Coordinator (PC) is responsible as the point of entry for all Construction project documents, both from the field, as well as for external customers (General Contractors and Owners). The PC also supports the Project Managers, Trade Managers, Project Engineers, and Field Personnel.

Essential Duties

• Maintain current files and construction log activity
• Coordinate Document Control including procurement of current and revised documents with all changes, distribute documents to foremen, subcontractors, vendors, etc.
• Prepare and review submittals and books for the Project Manager/Engineer. Includes setup of books, logging, tracking, and distribution
• Coordinate job needs with Project Manager and Foreman
• Process purchase orders and subcontracts
• Pull permits for mechanical and plumbing needs
• Track all certificates of insurance
• Maintain warranty logbook
• Set up job site trailers with office supplies and forms and communicate with the team to assure they have the proper supplies and forms for that project
• Project closeout: Assemble Operation & Manual (O&M) Books, request product data from subcontractors/vendors, submit as-built for the project, coordinate and transmit spare parts to GC, transmit Test and Balance Reports, transmit system test reports such as Medical Gas Certifications, obtain Vendor Warranties, etc.
• Provide backup phone coverage for the front office
• Other duties and special projects as assigned

Experience / Education

• Minimum of 1-2 years as a construction project coordinator or related experience in a similar role.
• High school diploma or equivalent required

Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Strong computer skills with advanced ability in Microsoft Excel, Word and Outlook. Experience with either Adobe or Blue Beam
• Set up and maintain project files on Plangrid including confirmed drawings, specifications, and submittals
• Modern office practices, procedures, and equipment
• Correct English usage, grammar, spelling, punctuation, and vocabulary
• Oral and written communication skills
• Communicate effectively both orally and in writing
• Meet time schedules, and deadlines, and plan and organize work
• Write reports, business correspondence, and procedure manuals
• Work confidently with discretion and independently with little direction
• Work cooperatively with others using tact, patience, and courtesy
• Work with confidential data with discretion
• Maintain an open, flexible attitude toward and work effectively with other staff members
• Work under frequently changing priorities
• Track equipment rentals and other project resources as required
• Maintain project files
• Coordinate meetings and functions
• Assist Project Managers and Foremen with purchasing requests

Licenses/Certifications

• A valid Florida Driver's License is required
• Incumbent must be insurable at all times by CES insurance carrier
• Licensed Notary Public is a plus for this role

For more information, please visit our website https://cesmechanical.isolvedhire.com/jobs/

Further details will be provided during the interview process and the job description. We are an Equal Opportunity Employer and a Drug-Free Work Place