Construction Project Coordinator

Sunstall Inc.; Escondido (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k)

Paid time off

Paid holidays

Job summary

Bilbro Construction Company seeks a highly organized Construction Project Coordinator to support our project management team from start to finish on a variety of construction projects in Escondido, CA. You will manage day-to-day coordination, documentation, and communications to keep projects on schedule and within budget.

The role requires strong organizational skills, multi-project oversight, and proficiency with MS Office and construction management software.

Qualifications

• 5+ years of experience in construction, project coordination, or related field.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with construction management software is a plus.

Responsibilities

• Assist Project Managers with day-to-day coordination and administration of construction projects.
• Track project schedules, deadlines, deliverables, and outstanding items.
• Coordinate communication between project managers, field staff, subcontractors, vendors, and clients.
• Prepare, organize, and maintain project documentation including contracts, plans, reports, RFIs, submittals, change orders, and other records.
• Assist with subcontractor and vendor coordination and follow-up on outstanding items.
• Track purchase orders, invoices, deliveries, and project-related expenses.
• Help prepare project reports, meeting agendas, minutes, and progress updates.
• Maintain accurate project files and ensure documentation is up-to-date.
• Assist with scheduling inspections, site visits, meetings, and other project activities.
• Monitor project action items and follow up with responsible parties to keep work moving forward.
• Support the preparation and processing of change orders, pay applications, and other paperwork.
• Communicate project updates and potential issues to the appropriate team members.
• Provide general administrative and operational support to the Project Management team.
• Perform other duties as assigned.

Skills

Project coordination

Organizational skills

Communication skills

Multitasking

Team collaboration

Reading construction documents

Tools

Microsoft Office Suite

Construction management software

Job description

AbouttheRole

WearelookingforahighlyorganizedandmotivatedConstructionProjectCoordinatortosupportourprojectmanagementteamandhelpkeepconstructionprojectsrunningsmoothlyfromstarttofinish.

KeyResponsibilities

• AssistProjectManagerswiththeday-to-daycoordinationandadministrationofconstructionprojects.
• Trackprojectschedules,deadlines,deliverables,andoutstandingitems.
• Coordinatecommunicationbetweenprojectmanagers,fieldstaff,subcontractors,vendors,andclients.
• Prepare,organize,andmaintainprojectdocumentation,includingcontracts,plans,reports,RFIs,submittals,changeorders,andotherprojectrecords.
• Assistwithsubcontractorandvendorcoordinationandfollowuponoutstandingitems.
• Trackpurchaseorders,invoices,deliveries,andproject-relatedexpenses.
• Helpprepareprojectreports,meetingagendas,meetingminutes,andprogressupdates.
• Maintainaccurateprojectfilesandensuredocumentationisorganizedanduptodate.
• Assistwithschedulinginspections,sitevisits,meetings,andotherprojectactivities.
• Monitorprojectactionitemsandfollowupwithresponsiblepartiestokeepworkmovingforward.
• Supportthepreparationandprocessingofchangeorders,payapplications,andotherprojectpaperwork.
• Communicateprojectupdatesandpotentialissuestotheappropriateteammembers.
• ProvidegeneraladministrativeandoperationalsupporttotheProjectManagementteam.
• Performotherdutiesasassigned.

Qualifications

• 5+yearsofexperienceinconstruction,projectcoordination,projectadministration,orarelatedfieldpreferred.
• Strongorganizationalandtime-managementskills.
• Excellentwrittenandverbalcommunicationskills.
• Abilitytomanagemultipleprojects,priorities,anddeadlinessimultaneously.
• Strongattentiontodetailandaccuracy.
• ProficiencywithMicrosoftOffice,includingWord,Excel,andOutlook.
• Experiencewithconstructionmanagementsoftwareisaplus.
• Abilitytoreadandunderstandconstructiondocumentsandprojectschedulespreferred.
• Abilitytoworkindependentlywhilealsofunctioningeffectivelyaspartofateam.
• Professional,dependable,andproactiveapproachtoproblem-solving.

WhatWe'reLookingFor

We'relookingforsomeonewhodoesn'twaittobetoldaboutaproblem.Therightcandidatewillbeorganized,proactive,andwillingtofollowthroughtomakesureprojectdetailsdon'tfallthroughthecracks.

Youshouldbecomfortablepickingupthephone,sendingfollow-ups,coordinatingwithmultipleparties,andkeepingProjectManagersinformedofwhat'shappening.

Ifyouenjoyconstruction,arenaturallyorganized,andtakeprideinkeepingprojectsontrack,we'dliketohearfromyou.

WhyJoinUs?

• Competitivecompensation
• Opportunityforprofessionalgrowth
• Collaborativeworkenvironment
• Exposuretoavarietyofconstructionprojects
• OpportunitytoworkcloselywithexperiencedProjectManagersandfieldpersonnel
• Health/Dental/Life
• 401(k)
• PaidTimeOff
• PaidHolidays

BilbroConstructionCompanyisanEqualOpportunityEmployer.