Construction Project Coordinator

Leo Facilities Maintenance; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Leo FS is seeking a Project Coordinator to provide administrative and operational support to Project Managers and field teams across facilities maintenance and construction projects. This role emphasizes organization, detail orientation, and proactive communication to keep initiatives on track.

You will manage project documentation, schedules, and cost tracking, serve as a liaison between clients, subcontractors, and internal teams, and support procurement and vendor coordination from start to

Qualifications

• Bachelor's or Associate degree in Construction Management, Business, or related field, or equivalent experience.
• 1–3 years in project coordination, administration, or related support role.
• Proficiency with Microsoft Office; familiarity with project management software preferred.
• Strong organizational and multitasking skills.
• Preferred: experience supporting construction or facilities maintenance projects.
• Familiarity with construction terminology and documentation.
• Excellent written and verbal communication skills.
• Customer service experience and knowledge of core trades, terminology, and repair processes.

Responsibilities

• Prepare, organize, and maintain project documentation including contracts, submittals, RFIs, and change orders.
• Track project schedules and milestones; flag delays to the Project Manager.
• Assist with project budgets, invoices, and cost tracking reports.
• Serve as point of contact between clients, subcontractors, vendors, and internal teams.
• Schedule and coordinate meetings, site visits, and inspections.
• Distribute meeting notes, action items, and project updates to stakeholders.
• Assist with procurement of materials, equipment, and subcontractor services.
• Track purchase orders and delivery schedules.
• Maintain vendor and subcontractor contact and compliance records.
• Coordinate labor forces and skilled trades to assign resources.
• Prepare, review, and track vendor/subcontractor insurance certificates and compliance documentation.
• Maintain accurate project files, drawings, and permits in company systems.
• Prepare status reports and dashboards for internal and client reviews.
• Support project closeout activities, including punch list tracking and final documentation.

Skills

Microsoft Office

Project management software

Organization

Multitasking

Communication skills

Education

Associate’s or Bachelor’s degree in Construction Management, Business, or related field

Job description

Leo FS is seeking a Project Coordinator to provide administrative and operational support to Project Managers and field teams across facilities maintenance and construction projects. This role emphasizes organization, detail orientation, and proactive communication to keep initiatives on track.

You will manage project documentation, schedules, and cost tracking, serve as a liaison between clients, subcontractors, and internal teams, and support procurement and vendor coordination from start to