Construction Project Administrator — Growth & PTO Benefits

Comfort Systems USA Mid South; Birmingham (AL); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

PTO 2-5 weeks

401(k) Plan

Training & Development

Job summary

The Project Administrator at Comfort Systems USA Mid South will support our commercial construction projects by coordinating setup, documentation, and cost tracking. You will partner with Project Managers to maintain organized records and ensure on-time delivery from award through closeout.

Ideal candidates have 2+ years of admin or project support experience, proficiency with Procore and COINS or similar systems, and strong MS Office skills. A high school diploma or GED is required.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative or project support experience.
• Experience with Procore preferred.
• Experience with COINS ERP or similar systems preferred.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office Suite (Excel, Word, Outlook, Teams).

Responsibilities

• Create and establish new projects within company systems.
• Set up and maintain project files, documentation, and tracking logs.
• Coordinate project setup and document management within Procore.
• Enter and maintain project budgets, cost codes, and budget revisions.
• Prepare monthly Cost-to-Complete (CTC) meeting packages and record meeting minutes.
• Generate and distribute job cost reports for Project Managers and leadership.
• Support project financial tracking through COINS and other company systems.
• Process project documentation including Certificates of Insurance, Bonds, and tax certificates.
• Maintain accurate project records and electronic documentation throughout the project lifecycle.
• Assist with project closeout documentation and administrative requirements.
• Coordinate with Project Managers to ensure projects stay on schedule.
• Support continuous improvement initiatives to streamline processes.
• Perform additional project support responsibilities as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Prioritization

Independent work

Education

High School Diploma or GED

Associate degree preferred

Tools

Procore

COINS ERP

MS Office

Excel

Word

Outlook

Teams

Job description

The Project Administrator at Comfort Systems USA Mid South will support our commercial construction projects by coordinating setup, documentation, and cost tracking. You will partner with Project Managers to maintain organized records and ensure on-time delivery from award through closeout.

Ideal candidates have 2+ years of admin or project support experience, proficiency with Procore and COINS or similar systems, and strong MS Office skills. A high school diploma or GED is required.