Construction Project Coordination Lead

B. Kahn Construction Co.; Columbia (SC); On-site; USD 40,000 - 60,000; Full time

Job summary

M. B. Kahn is seeking an experienced Administrative Assistant to support divisional and project management teams in Columbia, SC. The role focuses on coordinating project administration, managing calendars, and ensuring accurate documentation across the project lifecycle.

The ideal candidate will have construction-industry experience, strong MS Office skills, and the ability to handle multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Qualifications

• 4+ years of experience as an administrative assistant, preferably in construction.
• Knowledge of AIA software and certificates of insurance are a plus.
• Ability to manage multiple priorities and work in a fast-paced environment with attention to detail.
• Excellent customer service and interpersonal communication skills.
• Strong Microsoft Office skills including Word, Access, Excel, PowerPoint and Publisher.
• Ability to work independently, self-starter.
• Ability to keep information organized and confidential.
• Associates degree or higher preferred.

Responsibilities

• Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle.
• Manages, and takes ownership of duties, calendars, and overall organization in a strong support capacity.
• Consults with Project Managers to complete all required documentation to initiate project start up and closeout.
• Prepares, tracks, and electronically files contract documents.
• Documents project submittals.
• Updates and maintains technical lists and various information databases.
• Verifies subcontractor insurance coverages.
• Assists with creating and maintaining Job Cost reports.
• Edits/proofs miscellaneous technical letters, correspondence, reports, and other materials.
• Assists with formal responses to requests for proposals and requests for qualifications.
• Promotes integrity, honesty, hard work, safety, and quality throughout all aspects of the project and is a professional representative of M. B. Kahn.
• Performs additional assignments as directed by management or as required for successful project completion.

Skills

Administrative experience

MS Office proficiency

Attention to detail

Customer service

Independent worker

Education

Associate degree or higher

Tools

AIA software

Certificates of insurance

Job description

M. B. Kahn is seeking an experienced Administrative Assistant to support divisional and project management teams in Columbia, SC. The role focuses on coordinating project administration, managing calendars, and ensuring accurate documentation across the project lifecycle.

The ideal candidate will have construction-industry experience, strong MS Office skills, and the ability to handle multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.