Project Coordinator

B. Kahn Construction Co.; Beaufort (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

B. Kahn Construction Co. in Beaufort, SC is seeking an experienced administrative assistant to support divisional and project management teams.

You will coordinate, file, and archive project records throughout the life cycle, manage calendars, and handle documentation for startup and closeout. This role requires 4+ years in construction administration, proficient MS Office, and familiarity with Bluebeam or similar tools.

Qualifications

• 4+ years of administrative experience (construction industry preferred)
• Proficiency in Microsoft Office (Excel and Word)
• Experience with Bluebeam, Adobe, or similar software
• Procore experience is a plus
• Ability to learn and work within accounting software systems
• Bookkeeping or accounting background is a plus
• Familiarity with AIA documents and certificates of insurance is a plus
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent attention to detail and communication skills
• Ability to work independently and maintain confidentiality
• Associate’s degree or higher preferred

Responsibilities

• Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle.
• Manages calendars and supports overall organization in a strong support capacity.
• Consults with Project Managers to complete all required documentation to initiate project start up and closeout.
• Prepares, tracks, and electronically files contract documents.
• Documents project submittals.
• Updates and maintains technical lists and databases.
• Verifies subcontractor insurance coverages.
• Assists with creating and maintaining Job Cost reports.
• Edits/proofs miscellaneous letters, correspondence, reports, and other materials.
• Assists with formal responses to RFPs and RFQs.
• Promotes integrity, honesty, hard work, safety, and quality and represents M. B. Kahn professionally.
• Performs additional assignments as directed by management or as required for successful project completion.
• Work from the Beaufort office, with occasional travel to Bluffton, Hilton Head, and local jobsites as needed.

Skills

Administrative experience

MS Office (Excel/Word)

Bluebeam/Adobe software

Procore

Accounting software familiarity

Confidentiality

Strong communication

Organizational skills

Education

Associate’s degree or higher

Tools

Procore

Bluebeam

Job description

Primary Function

Perform administrative duties for divisional and project management teams.

Responsibilities

1. Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle.
2. Manages, and takes ownership of duties, calendars, and overall organization in a strong support capacity.
3. Consults with Project Managers to complete all required documentation to initiate project start up and closeout.
4. Prepares, tracks, and electronically files contract documents.
5. Documents project submittals.
6. Updates and maintains technical lists and various information databases.
7. Verifies subcontractor insurance coverages.
8. Assists with creating and maintaining Job Cost reports.
9. Edits/proofreads miscellaneous technical letters, correspondence, reports, and other materials.
10. Assists with formal responses to requests for proposals and requests for qualifications.
11. Promotes integrity, honesty, hard work, safety, and quality throughout all aspects of the project and is a professional representative of M. B. Kahn.
12. Performs additional assignments as directed by management or as required for successful project completion.
13. Work from the Beaufort office, with occasional travel to Bluffton, Hilton Head, and local jobsites as needed.

Required Skills/Abilities

• 4+ years of administrative experience (construction industry preferred)
• Proficiency in Microsoft Office, especially Excel and Word
• Experience with Bluebeam, Adobe, or similar software
• Procore experience is a plus
• Ability to learn and work within accounting software systems
• Bookkeeping or accounting background is a plus
• Familiarity with AIA documents and certificates of insurance is a plus
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent attention to detail and communication skills
• Ability to work independently and maintain confidentiality
• Associate’s degree or higher preferred