Construction Project Billing Specialist

North American Millwright; Baltimore (MD); On-site; USD 60,000 - 78,000; Full time

Benefits offered by this job

Medical, Dental & Vision

HRA

401(k) match

Life insurance

Disability coverage

EAP

Referral bonus

PTO

Paid holidays

Training & development

Job summary

North American Millwright Services, Inc. is seeking an experienced Billing Specialist to manage project-based billing for a multi-trade industrial environment.

You will handle AIA progress billings, time-and-material invoices, change orders, and retention tracking, ensuring alignment with contract terms and approved schedules of values. Reporting to the Controller, you will work closely with project managers to verify percent complete, billable quantities, and contract compliance, while

Qualifications

• Minimum 2 years of experience in project-based billing within a construction, industrial services, or trades-driven environment.
• Demonstrated experience preparing AIA progress billings and managing schedules of values (SOVs).
• Working knowledge of: Time-and-material billing structures, Change order billing, Retention tracking (receivable), Contract-based invoicing requirements.
• Experience reviewing job cost detail (labor, equipment, subcontractors, materials) prior to invoicing.
• Ability to interpret customer contracts, rate sheets, and billing.
• Proficiency in Microsoft Excel, including reconciliation and invoice-level analysis.
• Strong attention to detail and ability to manage multiple active projects simultaneously.
• Ability to work directly with project managers in a deadline-driven, field-oriented environment.
• Professional demeanor with strong interpersonal skills

Responsibilities

• Prepare and submit project-based billings across multiple active industrial jobs, including AIA progress billings and time-and-material invoices.
• Review job cost detail prior to invoicing to ensure billings align with contract terms and approved schedules of values.
• Track and manage retention receivable by job and customer.
• Coordinate with project managers to confirm percent complete and approved scope changes before invoicing.
• Assemble complete billing packages with supporting documentation as needed.
• Post customer payments and apply cash receipts by invoice and job.
• Monitor accounts receivable aging and assist with collections with project management.
• Investigate and resolve billing discrepancies related to rates, quantities, or scope changes.
• Maintain accurate job-level billing status and contract value tracking.
• Support month-end close with project billing reconciliations and reporting.
• Ensure billings comply with contracts and internal controls.
• Provide accounting and admin support to finance as needed.

Skills

AIA progress billing

SOV management

T&M billing

Change order billing

Retention tracking

Contract-based invoicing

Job cost review

Excel proficiency

PM coordination

Attention to detail

Education

Associate degree in Accounting/Construction Management

Tools

Foundation construction accounting

Microsoft Excel

Job description

North American Millwright Services, Inc. is seeking an experienced Billing Specialist to manage project-based billing for a multi-trade industrial environment.

You will handle AIA progress billings, time-and-material invoices, change orders, and retention tracking, ensuring alignment with contract terms and approved schedules of values. Reporting to the Controller, you will work closely with project managers to verify percent complete, billable quantities, and contract compliance, while