Construction Project Billing & AR Specialist

Ledgent-Finance-; Swanston (CA); On-site; USD 35,000 - 40,000; Full time

Job summary

Ledgent-Finance- is seeking a highly organized Project Billing & Accounts Receivable Specialist to oversee invoicing, receivables, and project billing for construction and public works projects. The role requires attention to detail and strong analytical skills in a project-based environment.

You will verify billing accuracy against contracts, manage lien waivers, payroll reporting, and collaborate with project managers to resolve discrepancies while ensuring regulatory compliance.

Qualifications

• 3+ years in accounts receivable, project billing, or construction accounting.
• Experience with certified payroll processing and prevailing wage reporting.
• Familiarity with public works contracts and project-based accounting.
• Experience using ProContractor or similar financial systems.
• Excellent organization and ability to manage multiple deadlines.

Responsibilities

• Manage invoicing and collections to ensure timely payments and cash flow.
• Prepare and submit progress billings for commercial, municipal, and public works projects.
• Monitor project completion percentages and verify billing against contracts.
• Reconcile contract values, approved change orders, and prior billings.
• Calculate retention balances and process closeout billings.
• Prepare lien waiver documentation and releases.
• Coordinate certified payroll reporting and prevailing wage compliance.
• Review labor classifications and wage determinations for accuracy.
• Maintain project files for audits and client requests.
• Resolve billing discrepancies with project managers and accounting staff.
• Ensure records meet contract and regulatory requirements.
• Assist with account reconciliation, reporting, and month-end activities.

Skills

Accounts receivable

Project billing

Construction accounting

Certified payroll processing

Prevailing wage reporting

Organization & multitasking

Tools

ProContractor

Job description

Ledgent-Finance- is seeking a highly organized Project Billing & Accounts Receivable Specialist to oversee invoicing, receivables, and project billing for construction and public works projects. The role requires attention to detail and strong analytical skills in a project-based environment.

You will verify billing accuracy against contracts, manage lien waivers, payroll reporting, and collaborate with project managers to resolve discrepancies while ensuring regulatory compliance.