Assistant Millwork Project Manager

Orion RED; Smithfield (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading millwork company in Rhode Island is seeking an Assistant Millwork Project Manager to support the internal project team from contract receipt to installation completion. The role involves coordinating with clients, architects, and subcontractors, ensuring effective communication, and managing project documentation. The ideal candidate should have an associate's degree and 1-3 years of relevant experience, along with excellent organizational and communication skills. Familiarity with AIA billing is a plus.

Qualifications

• Preferred 1-3 years of relevant industry experience or in a heavily administrative role.

Responsibilities

• Assist in project coordination and communication among stakeholders.
• Support document management for project-related activities.
• Ensure effective communication within departments and with clients.
• Assist with site visits to assess project conditions.
• Participate in client meetings to build and maintain relationships.

Skills

Excellent organizational skills and attention to detail

Strong written and verbal communication skills

Ability to multitask in a fast-paced environment

Proficient in Microsoft Excel

Knowledge of AIA billing

Familiarity with inventory management processes

Education

Associates degree or higher

Job description

Assistant Millwork Project Manager

General Summary

The Assistant Millwork Project Manager plays a crucial administrative role in supporting the internal project team from the receipt of contracts to the completion of installations. This position requires collaboration across various internal departments as well as with external stakeholders, including clients, general contractors, architects, and designers.

Key Responsibilities

• Project Coordination: Assist in the development and execution of projects by facilitating communication among various stakeholders, including clients, architects, and subcontractors.
• Document Management: Support Account Executives and Project Managers in managing email correspondence, schedules, drawing logs, and budgets. Maintain organized project documentation and folders, including contracts, order management, change orders, and all project-related invoices.
• Communication: Ensure effective communication within interoffice departments, with clients, and other stakeholders.
• Site Visits: Assist with site visits alongside the project team to assess field conditions, evaluate project progress, and address concerns as necessary.
• Client Relationship Management: Participate in client meetings and support relationship-building efforts by maintaining a high level of customer satisfaction.

Requirements

Education

• An associates degree or higher.

Experience

• Preferred 1-3 years of relevant industry experience or in a heavily administrative role.

Skills

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication and interpersonal skills.
• Ability to multitask in a fast-paced environment.
• Proficient in Microsoft Excel.
• Knowledge of AIA billing is a plus, but not required.
• Ability to quickly learn and adapt to new software and technologies relevant to manufacturing and accounting.
• Familiarity with inventory management processes.
• Available to travel -mostly local within driving distance and occasional long-distance travel.