Construction Project Assistant: Admin & Docs Onsite

Felix Construction Company; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Discretionary annual bonus

401k with 6% employer match

Rich benefits package with substantial

Generous Time Off Policy (PTO)

8 paid company holidays

Professional development programs

Job summary

Felix Construction is seeking a Project Assistant to provide essential administrative and operational support to Project Managers and Superintendents through the project lifecycle. You will coordinate documentation, track milestones, and ensure clear communication between field and office teams.

You will join a fast-paced environment and report to a Project Manager or Superintendent, helping set up projects, manage schedules, and facilitate smooth closeouts on Arizona locations.

Qualifications

• 2+ years of experience in administrative or project support, ideally within construction or engineering environments.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning new software.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• High school diploma or GED; associate or bachelor’s degree in construction management, business, or related field is a plus.
• Must be legally authorized to work in the U.S. without sponsorship.
• Valid driver’s license with a clean driving record; willingness to work onsite in Arizona.

Responsibilities

• Create, manage, and organize project documentation including submittals, RFIs, drawings, and schedules
• Assist in project setup and closeout, including gathering final documentation, warranties, and as-builts
• Maintain and distribute updated project drawings and logs to stakeholders
• Prepare and route subcontractor and vendor documentation including subcontracts, POs, and COs
• Communicate effectively with vendors, subcontractors, and internal teams to track project progress
• Attend project meetings and record/distribute meeting minutes
• Monitor project schedules and provide support in updating tasks or timelines
• Support field teams by coordinating material deliveries, inspection schedules, and document control
• Assist in document filing and project folder maintenance on shared drives or project management software

Skills

Organizational skills

Communication

Multitasking

Attention to detail

MS Office

Driver's license

Education

High school diploma or GED

Associate or Bachelor's in CM/Business

Tools

Microsoft Office Suite

Project management software

Job description

Felix Construction is seeking a Project Assistant to provide essential administrative and operational support to Project Managers and Superintendents through the project lifecycle. You will coordinate documentation, track milestones, and ensure clear communication between field and office teams.

You will join a fast-paced environment and report to a Project Manager or Superintendent, helping set up projects, manage schedules, and facilitate smooth closeouts on Arizona locations.