Construction Project Assistant

Maverik, Inc.; Salt Lake City (UT); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health, dental, vision package

Store discounts

401(k) retirement plan

Annual incentive bonus program

Profit sharing

Paid time off

Job summary

Maverik, Inc. is seeking a Construction Project Assistant in Salt Lake City with a hybrid schedule (four days in-office, one remote day each week).

You will coordinate schedules, track budgets and invoices, manage contracts, and facilitate communication between Construction Managers, vendors, and internal teams. This is a fast-paced, collaborative role that serves as the central hub to keep projects on track from planning to store openings, offering an entry point to grow in construction

Qualifications

• 1+ years of general administrative experience.
• Proficient with Microsoft Office suite (Outlook, Word, PowerPoint, Excel).
• Comfortable switching and learning multiple applications and ensuring costs are tracked and reconciled.

Responsibilities

• Provide support to internal and external customers, respond to inquiries, and assist in resolving issues pertaining to assigned jobs.
• Act as hub across multiple teams for recording and acting on diverse needs.
• Support Construction Managers in finalizing contracts and entering contracts into tracking software; plan schedules with vendors.
• Coordinate end of project schedule for smooth transition to operations.
• Enter and track pay applications for contractors through payment and reconciliation in the budget.
• Maintain daily report on status and completion of tasks in tracking software.
• Communicate necessary information to contractors & vendors to support deadlines.
• Finalize paperwork and jurisdictional items throughout life and upon completion of project.

Skills

Admin experience

MS Office

Budget tracking

Education

Bachelor's degree in Construction Management

Associate degree considered

Job description

At Maverik, we don't just offer jobs, we offer adventures.

The Construction Project Assistant is the behind-the-scenes force that keeps Maverik's construction projects moving forward. In this role, you'll coordinate schedules, track budgets and invoices, manage contracts, and help keep communication flowing between Construction Managers, vendors, and internal teams. You'll be the central hub that ensures details don't fall through the cracks and projects stay on track from early planning through store opening. This is a fast-paced, highly collaborative role where organization, follow-through, and a "get things done" mindset make all the difference. It's a great entry point for someone looking to grow a career in construction operations and project management.

Why this role matters

This role is essential to making Maverik's growth happen—every remodel and new store depends on strong coordination, accurate tracking, and timely execution behind the scenes. By keeping projects organized and moving, you directly help bring new Maverik locations to life for customers and communities.

Location/Schedule

This role is based at our Salt Lake City Headquarters and follows a hybrid schedule with four days in‑office and one remote day each week.

What You'll Do In This Role

• Provide support to internal and external customers, respond to inquiries, and assist in resolving any issues pertaining to assigned jobs
• Working across multiple teams, and being the hub for recording and acting on all of the different needs across the organization
• Support Construction Managers in finalizing contracts and entering contracts into tracking software – staying informed and planning moving schedules for most efficient execution of schedules with varied vendors and subcontractors
• Coordinate end of project schedule, enabling a smooth transition into the hands of the operations team
• Enter and track pay applications for contractors- from submission and review through payment and reconciliation in the project budget
• Maintain daily report on the status and completion of tasks in tracking software
• Communicate necessary information to contractors & vendors to support project deadlines
• Finalize paperwork and jurisdictional items throughout life and upon completion of project

Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling and shift assignments and work location may be changed at any time, as required by business necessity.

You’ll be a great fit for this adventure if you have:

• 1+ years of general administrative experience
• Proficient with Microsoft Office suite (Outlook, Word, PowerPoint, Excel)
• Comfortable switching and learning multiple applications and ensuring the costs are tracked and reconciled

Bonus Points If You Also Bring

• Bachelor’s Degree in Construction Management, Business Administration, or a related field preferred; Associate degree may also be considered.

Compensation & Benefits

• Pay Range:$22.00/hr-$25.00/hr + DOE and Bonus Opportunities

The above salary range represents a general guideline; however, Maverik considers a number of factors when determining base salary offers, such as the scope and responsibilities of the position and the candidates experience, education, skills, and current market conditions.

Benefits Include

• Full Health, Dental, and Vision Package with company contribution to cost
• In-Store and Fuel Discounts
• Retirement plan with company match (401K)
• Eligible for the annual incentive bonus program
• Profit Sharing: When Maverik succeeds, so do you. Team Members are eligible for annual profit sharing—our way of recognizing the important role you play in our success
• Comprehensive Paid Time-Off Policy, along with additional perks and benefits