Construction Project Administrator — Path to PM/Operations

Omari construction LLC; Vienna (VA); On-site; USD 75,000 - 100,000; Full time

Job summary

Omari Construction Group, LLC in Northern Virginia / DC Metro Area is seeking a Project Administrator to back the Director of Operations, Project Managers, Superintendents, and leadership. You will manage project documentation, communications, subcontractor coordination, and administrative workflows across multiple active construction projects.

The role focuses on maintaining project organization, ensuring document accuracy, supporting billing and procurement, and ensuring smooth execution from

Qualifications

• Must be highly organized and detail-oriented.
• Proficiency with Procore and project management platforms.
• Ability to coordinate subcontractors and maintain document control.
• Strong communication with internal and external stakeholders.
• Experience supporting billing, procurement, and closeout.

Responsibilities

• Assist with new project setup across internal systems and project management platforms (Procore, internal drives, accounting systems, etc.).
• Upload and organize drawings, specifications, permits, contracts, and project documents.
• Create and maintain structured project folders and document control systems.
• Track permit submissions, approvals, and jurisdictional correspondence.
• Assist with subcontractor onboarding, including COIs, contracts and executed subcontracts, W-9 forms, compliance documentation, vendor verification.
• Coordinate subcontractor onboarding and ensure compliance prior to work commencement.
• Assist leadership in preparing subcontract agreements, exhibits, scopes, and compliance documents.
• Maintain accurate, real-time document control across all projects.
• Upload, track, and distribute RFIs, Submittals, Change Orders, Meeting minutes, Drawings and revisions, Specifications, Contracts and exhibits.
• Track drawing revisions and ensure project teams are working from current documents.
• Maintain logs and assist in preparing and distributing project reports.
• Ensure proper version control and document traceability.
• Serve as a central communication hub between leadership, project management, field operations, subcontractors, and clients

Skills

Organized

Detail-oriented

Proactive

Communication

Document control

Procore

Subcontractor coordination

Tools

Procore

Accounting systems

Internal drives

Submittals

Job description

Omari Construction Group, LLC in Northern Virginia / DC Metro Area is seeking a Project Administrator to back the Director of Operations, Project Managers, Superintendents, and leadership. You will manage project documentation, communications, subcontractor coordination, and administrative workflows across multiple active construction projects.

The role focuses on maintaining project organization, ensuring document accuracy, supporting billing and procurement, and ensuring smooth execution from