Project Administrator

Omari construction LLC; Vienna (VA); On-site; USD 75,000 - 100,000; Full time

Job summary

Omari Construction Group, LLC in Northern Virginia / DC Metro Area is seeking a Project Administrator to back the Director of Operations, Project Managers, Superintendents, and leadership. You will manage project documentation, communications, subcontractor coordination, and administrative workflows across multiple active construction projects.

The role focuses on maintaining project organization, ensuring document accuracy, supporting billing and procurement, and ensuring smooth execution from

Qualifications

• Must be highly organized and detail-oriented.
• Proficiency with Procore and project management platforms.
• Ability to coordinate subcontractors and maintain document control.
• Strong communication with internal and external stakeholders.
• Experience supporting billing, procurement, and closeout.

Responsibilities

• Assist with new project setup across internal systems and project management platforms (Procore, internal drives, accounting systems, etc.).
• Upload and organize drawings, specifications, permits, contracts, and project documents.
• Create and maintain structured project folders and document control systems.
• Track permit submissions, approvals, and jurisdictional correspondence.
• Assist with subcontractor onboarding, including COIs, contracts and executed subcontracts, W-9 forms, compliance documentation, vendor verification.
• Coordinate subcontractor onboarding and ensure compliance prior to work commencement.
• Assist leadership in preparing subcontract agreements, exhibits, scopes, and compliance documents.
• Maintain accurate, real-time document control across all projects.
• Upload, track, and distribute RFIs, Submittals, Change Orders, Meeting minutes, Drawings and revisions, Specifications, Contracts and exhibits.
• Track drawing revisions and ensure project teams are working from current documents.
• Maintain logs and assist in preparing and distributing project reports.
• Ensure proper version control and document traceability.
• Serve as a central communication hub between leadership, project management, field operations, subcontractors, and clients

Skills

Organized

Detail-oriented

Proactive

Communication

Document control

Procore

Subcontractor coordination

Tools

Procore

Accounting systems

Internal drives

Submittals

Job description

Omari Construction Group
Date Posted: 2/19/26
Job Type: Full-time
Pay:$75,000 – $100,000 per year

About Us

Omari Construction is a leading provider of general contracting, construction management, full-service architectural design-build solutions, and insurance restoration services across multiple sectors. We deliver high-quality projects across a nationwide footprint, serving commercial, residential, industrial, hospitality, and government clients with a focus on execution, speed, and precision.

Our seasoned teams across each division are known for delivering complex projects on accelerated timelines while maintaining a high standard of quality and accountability. We operate with a solutions-driven mindset, strong coordination across disciplines, and a commitment to delivering results at a high level.

Our company is structured into specialized divisions, each focused on a distinct market segment while operating under a unified standard of performance:

Omari Commercial — Large-scale design-build and construction management projects, including corporate headquarters, tenant fit-outs, building repositioning, industrial and complex commercial environments nationwide.

Omari Design Build — Luxury residential custom homes and high-end renovations, with a focus on architectural detail, craftsmanship, and turnkey delivery.

Omari Exteriors — Insurance restoration and exterior remodeling, guiding homeowners through the full claims and rebuild process with speed and precision.

This structure allows us to operate with depth in each sector while maintaining the resources and capabilities of a larger, integrated construction platform.

At our core, we value integrity, innovation, and performance . We are building a team of high-level operators who take ownership, think critically, and execute with discipline. Our expectation is simple: deliver at a high standard and operate like a leader within your role.

Project Administrator

Omari Construction Group, LLC
Northern Virginia / Washington, DC Metro Area
Full-Time | Salary + Bonus | Growth Track into Project Management or Operations

Company Overview

Omari Construction is a rapidly growing design-build construction firm specializing in high-performance commercial interiors, corporate headquarters, mission-critical facilities, and luxury design-build environments. Our integrated model combines architectural coordination, engineering integration, procurement, and construction delivery into a single turnkey solution.

We are currently delivering complex, multi-million-dollar projects for advanced-technology and national clients, while simultaneously expanding our national presence through strategic growth initiatives and PR campaigns.

To support this rapid expansion, we are seeking a highly organized, detail-oriented, and proactive Project Administrator to serve as a critical operational backbone between leadership, project management, field operations, subcontractors, and clients.

This role is essential to ensuring our projects remain organized, compliant, and executed efficiently as we scale.

Position Summary

The Project Administrator will directly support the Director of Operations, Project Managers, Superintendents, and Executive Leadership by managing project documentation, communications, subcontractor coordination, and administrative workflows across multiple active construction projects.

This individual will be responsible for maintaining project organization, ensuring document accuracy, facilitating subcontractor compliance, supporting billing and procurement processes, and helping ensure smooth execution from project inception through closeout.

This role is ideal for someone who thrives in a fast-paced construction environment and wants to grow into senior operations or project management roles over time.

Core Responsibilities

Project Setup & Initiation

• Assist with new project setup across internal systems and project management platforms (Procore, internal drives, accounting systems, etc.)
• Upload and organize drawings, specifications, permits, contracts, and project documents
• Create and maintain structured project folders and document control systems
• Track permit submissions, approvals, and jurisdictional correspondence
• Assist with subcontractor onboarding, including:
  • Certificates of Insurance (COIs)
  • Contracts and executed subcontracts
  • W-9 forms
  • compliance documentation
  • vendor verification
• Coordinate subcontractor onboarding and ensure compliance prior to work commencement
• Assist leadership in preparing subcontract agreements, exhibits, scopes, and compliance documents

Document Control & Project Administration

• Maintain accurate, real-time document control across all projects
• Upload, track, and distribute:
  • RFIs
  • Submittals
  • Change Orders
  • Meeting minutes
  • Drawings and revisions
  • Specifications
  • Contracts and exhibits
• Track drawing revisions and ensure project teams are working from current documents
• Maintain logs including:
• Assist in preparing and distributing project reports
• Ensure proper version control and document traceability

Communication & Coordination

• Serve as a central communication hub between:
  • Maintain professional communication via email and phone with subcontractors and vendors