Construction Project Administrator — Ops & Scheduling (Paoli)

Warfel Construction; Willistown Township (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k)

Life Insurance

Paid Time Off

Parental Leave

Employer Paid Short Term Disability

Job summary

Warfel Construction Company is seeking a Project Administrator in Paoli, PA to support project management and operations. You will handle documentation, meeting coordination, and office tasks while engaging with the project team and vendors.

Responsibilities include processing submittals, RFIs, invoices, and contracts; attending meetings; site visits; and ensuring smooth communication and workflow across departments. A strong team player with attention to detail is essential.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and work as a team player.

Responsibilities

• Support project executives, senior PMs and field staff with project documentation.
• Set up and distribute project documents (submittals, RFIs, contracts, change orders, meeting minutes).
• Attend in-house project meetings and visit jobsites as needed.
• Coordinate communications with subcontractors and suppliers; manage owner invoices and subcontractor payments.
• Provide general office support and maintain project tracking software.

Skills

Organizational skills

Written and verbal communication

Detail-oriented

Multitasking

Teamwork

Learning agility

Education

High School diploma or GED

Post high school/college experience helpful

Tools

Computer literacy

Job description

Warfel Construction Company is seeking a Project Administrator in Paoli, PA to support project management and operations. You will handle documentation, meeting coordination, and office tasks while engaging with the project team and vendors.

Responsibilities include processing submittals, RFIs, invoices, and contracts; attending meetings; site visits; and ensuring smooth communication and workflow across departments. A strong team player with attention to detail is essential.