Project Administrator, Paoli

Warfel Construction Company; Willistown Township (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation & Public )

Parental Leave

Employer Paid Short Term Disability

Job summary

Warfel Construction Company in Paoli, PA is seeking a Project Administrator to join our team. This role provides ongoing support to the project management and operations teams, handling project-related duties and efficient office operations.

Responsibilities include preparing submittals, RFIs, contracts, meeting minutes, and coordinating with subcontractors and suppliers. The position involves site visits, documentation tracking, and supporting a professional Paoli team.

Qualifications

• High School diploma or GED required.
• Post-high school degree helpful but not required.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to work in a detailed and accurate manner.
• Computer literacy and applicable software proficiency.
• Demonstrate ability to interact as a team player.
• Ability to multi-task based on priorities.
• Learning agility and retention skills.
• Teamwork is essential at Warfel.

Responsibilities

• Support project executives and managers with project documentation and correspondence.
• Set up and distribute project documentation including submittals, RFIs, contracts, change orders, meeting minutes, and invoices.
• Attend in-house project meetings and visit jobsites as needed.
• Communicate daily with subcontractors and suppliers on contracts, submittals, RFIs, and payments.
• Manage owner invoice processing and subcontractor payments per SOPs.
• Process incoming mail and support general office operations.
• Provide administrative support to ensure office efficiency and guest reception.
• Utilize software to track and update projects and maintain confidential accounting information.
• Distribute forms, documents, AIA invoices, contracts, and purchase orders.

Skills

Organizational skills

Written & verbal communication

Detail oriented

Computer literacy

Team player

Multitasking

Learning agility

Teamwork

Education

High School diploma or GED

Post secondary education helpful

Tools

Office software

Job description

Warfel Construction Company is currently searching for a Project Administrator to join our team based in Paoli, PA. The Project Administrator will focus on providing ongoing support to the project management and operations teams with various project-related duties. Additionally, this role will provide support for efficient office operations such as answering phone calls, scheduling meetings and greeting visitors, and leading events and activities for the Paoli team.

Job responsibilities

• Interacts with the project team to support the Project Executive, Senior Project Manager, Field Supervisors, Project Manager, Project Engineer, and Field Engineers.
• Set up and distribute project documentation in computer software systems. These include but are not limited to submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memorandum.
• Attend in-house project meetings.
• Visit jobsites several times a year, as needed, to better understand construction processes and ensure visibility to project team.
• Responsible for daily communication with subcontractors/suppliers on contracts, submittals, RFI's and payments
• Responsible for management of Owner Invoice processing and Subcontractor Payment system. This includes responsibility to track down and receive all compliance documentation, per Standard Operating Procedures (SOP's).
• Process incoming mail and deliver through the office accordingly
• Provide administrative support to ensure efficient operations within the office environment. This includes answering phone calls in a friendly manner, scheduling meetings and supporting visitors as they arrive
• Utilize software to track and update projects.
• Maintain company confidential information with regards to all accounting activities
• Distribution of various forms, documents, AIA invoices, contracts, purchase orders, change orders
• Other duties as assigned

Qualifications

• High School diploma or GED equivalent
• Post high school degree and / or college experience helpful, but not required
• Successful organizational skills
• Excellent written and verbal communication skills
• Ability to work in a detailed and accurate manner
• Computer literacy skills and application
• Demonstrate ability to interact as a team player
• Ability to multi-task based on priorities
• Learning agility and retention skills
• Teamwork is a key component within Warfel. Working together with other employees and departments is essential to a successful work environment

Requirements

Physical Requirements:

• Ability to remain in a seated or standing stationary position for extended periods (up to 8 hours per day)
• Ability to operate a computer keyboard, mouse, phone, and standard office equipment
• Ability to navigate active, unpaved construction sites, uneven terrain, mud, gravel, and loose debris
• Capacity to stand and walk for extended periods during site walkthroughs
• Ability to lift, carry, and transport office supplies and mail, weighing up to 25 pounds

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Parental Leave
• Employer Paid Short Term Disability

Warfel is an equal opportunity employer. Warfel Construction Company provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process. Employment with Warfel Construction Company is at-will and may be terminated at any time, with or without cause or notice.