Project Administrator, Paoli

Warfel Construction; Willistown Township (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k)

Life Insurance

Paid Time Off

Parental Leave

Employer Paid Short Term Disability

Job summary

Warfel Construction Company is seeking a Project Administrator in Paoli, PA to support project management and operations. You will handle documentation, meeting coordination, and office tasks while engaging with the project team and vendors.

Responsibilities include processing submittals, RFIs, invoices, and contracts; attending meetings; site visits; and ensuring smooth communication and workflow across departments. A strong team player with attention to detail is essential.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and work as a team player.

Responsibilities

• Support project executives, senior PMs and field staff with project documentation.
• Set up and distribute project documents (submittals, RFIs, contracts, change orders, meeting minutes).
• Attend in-house project meetings and visit jobsites as needed.
• Coordinate communications with subcontractors and suppliers; manage owner invoices and subcontractor payments.
• Provide general office support and maintain project tracking software.

Skills

Organizational skills

Written and verbal communication

Detail-oriented

Multitasking

Teamwork

Learning agility

Education

High School diploma or GED

Post high school/college experience helpful

Tools

Computer literacy

Job description

Warfel Construction Company is currently searching for a Project Administrator to join our team based in Paoli, PA. The Project Administrator will focus on providing ongoing support to the project management and operations teams with various project-related duties. Additionally, this role will provide support for efficient office operations such as answering phone calls, scheduling meetings and greeting visitors, and leading events and activities for the Paoli team.

Job responsibilities include, but are not limited to, the following:

• Interacts with the project team to support the Project Executive, Senior Project Manager, Field Supervisors, Project Manager, Project Engineer, and Field Engineers.
• Set up and distribute project documentation in computer software systems. These include but are not limited to submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memorandum.
• Attend in-house project meetings.
• Visit jobsites several times a year, as needed, to better understand construction processes and ensure visibility to project team.
• Responsible for daily communication with subcontractors/suppliers on contracts, submittals, RFI's and payments.
• Responsible for management of Owner Invoice processing and Subcontractor Payment system. This includes responsibility to track down and receive all compliance documentation, per Standard Operating Procedures (SOP's).
• Process incoming mail and deliver through the office accordingly.
• Provide administrative support to ensure efficient operations within the office environment. This includes answering phone calls in a friendly manner, scheduling meetings and supporting visitors as they arrive.
• Utilize software to track and update projects.
• Maintain company confidential information with regards to all accounting activities.
• Distribution of various forms, documents, AIA invoices, contracts, purchase orders, change orders.
• Other duties as assigned

QUALIFICATIONS:

• High School diploma or GED equivalent
• Post high school degree and / or college experience helpful, but not required
• Successful organizational skills
• Excellent written and verbal communication skills
• Ability to work in a detailed and accurate manner
• Computer literacy skills and application
• Demonstrate ability to interact as a team player
• Ability to multi-task based on priorities
• Learning agility and retention skills
• Teamwork is a key component within Warfel. Working together with other employees and departments is essential to a successful work environment

Physical Requirements:

• Ability to remain in a seated or standing stationary position for extended periods (up to 8 hours per day).

• Ability to operate a computer keyboard, mouse, phone, and standard office equipment.

• Ability to navigate active, unpaved construction sites, uneven terrain, mud, gravel, and loose debris.

• Capacity to stand and walk for extended periods during site walkthroughs.

• Ability to lift, carry, and transport office supplies and mail, weighing up to 25 pounds.

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation & Public Holidays)

• Parental Leave

• Employer Paid Short Term Disability

Warfel is anequalopportunityemployer.Warfel Construction Company provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process. Employment with Warfel Construction Company is at-will and may be terminated at any time, with or without cause or notice.