Project Administrator, VA

Warfel Construction Company; Winchester (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k)

Life Insurance (Basic, Voluntary &

Paid Time Off

Parental Leave

Employer Paid Short Term Disability

Job summary

Warfel Construction Company in Winchester, VA seeks a Project Administrator to join our team. This role provides ongoing support to project management and operations with diverse duties. Responsibilities include organizing project docs, attending meetings, coordinating with subcontractors, and assisting with office operations.

On-site visits are expected occasionally to gain field insight. The ideal candidate has strong communication, organization, and computer skills, plus the ability to

Qualifications

• High School diploma or GED equivalent.
• Postsecondary education helpful but not required.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Detail-oriented and accurate.
• Computer literacy and software proficiency.
• Team player with ability to multi-task.
• Learning agility and retention skills.

Responsibilities

• Support project management and operations teams with project-related duties.
• Set up and distribute project documentation in software systems (submittals, RFIs, schedules, invoices, etc.).
• Attend in-house project meetings.
• Visit jobsites several times a year to understand construction processes and gain visibility.
• Communicate daily with subcontractors and suppliers on contracts, submittals, RFIs, and payments.
• Manage owner invoice processing and subcontractor payment system per SOPs.
• Provide administrative support to ensure efficient office operations.
• Utilize software to track and update projects.
• Maintain confidential information related to accounting activities.
• Distribute forms, documents, invoices, contracts, and purchase orders.
• Other duties as assigned.

Skills

Communication

Organization

Attention to detail

Multi-tasking

Computer literacy

Team player

Learning agility

Education

High School diploma or GED

Postsecondary education helpful

Job description

Warfel Construction Company is currently searching for a Project Administrator to join our team based in Winchester, VA. The Project Administrator will focus on providing ongoing support to the project management and operations teams with various project-related duties. Additionally, this role will provide support for efficient office operations such as answering phone calls, scheduling meetings and greeting visitors, and leading events and activities for the Paoli team.

Job responsibilities include, but are not limited to, the following:

• Interacts with the project team to support the Project Executive, Senior Project Manager, Field Supervisors, Project Manager, Project Engineer, and Field Engineers.
• Set up and distribute project documentation in computer software systems. These include but are not limited to submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memorandum.
• Attend in-house project meetings.
• Visit jobsites several times a year, as needed, to better understand construction processes and ensure visibility to project team.
• Responsible for daily communication with subcontractors/suppliers on contracts, submittals, RFI’s and payments.
• Responsible for management of Owner Invoice processing and Subcontractor Payment system. This includes responsibility to track down and receive all compliance documentation, per Standard Operating Procedures (SOP’s).
• Process incoming mail and deliver through the office accordingly.
• Provide administrative support to ensure efficient operations within the office environment. This includes answering phone calls in a friendly manner, scheduling meetings and supporting visitors as they arrive.
• Utilize software to track and update projects.
• Maintain company confidential information with regards to all accounting activities.
• Distribution of various forms, documents, AIA invoices, contracts, purchase orders, change orders.
• Other duties as assigned

QUALIFICATIONS:

• High School diploma or GED equivalent
• Post high school degree and / or college experience helpful, but not required
• Successful organizational skills
• Excellent written and verbal communication skills
• Ability to work in a detailed and accurate manner
• Computer literacy skills and application
• Demonstrate ability to interact as a team player
• Ability to multi-task based on priorities
• Learning agility and retention skills
• Teamwork is a key component within Warfel. Working together with other employees and departments is essential to a successful work environment

Physical Requirements:

• Ability to remain in a seated or standing stationary position for extended periods (up to 8 hours per day).
• Ability to operate a computer keyboard, mouse, phone, and standard office equipment.
• Ability to navigate active, unpaved construction sites, uneven terrain, mud, gravel, and loose debris.
• Capacity to stand and walk for extended periods during site walkthroughs.
• Ability to lift, carry, and transport office supplies and mail, weighing up to 25 pounds.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Parental Leave
• Employer Paid Short Term Disability

Warfel is an equal opportunity employer. Warfel Construction Company provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process. Employment with Warfel Construction Company is at-will and may be terminated at any time, with or without cause or notice.