Construction Project Administrator: Multi-Project Lead

E-Z Bel Construction, LLC; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) retirement plan

Quarterly bonus program

Paid time off

Paid holidays

Employee Assistance Program

Tuition reimbursement

Continuing education support

Scholarship program for dependents

Job summary

E-Z Bel Construction, LLC is seeking a Project Administrator to provide essential administrative and document-control support across construction projects. You will ensure accurate documentation, procurement, and interdepartmental communication, partnering with project engineers, accounting, and field leadership.

The role emphasizes coordinating deliverables, managing documentation with Bluebeam/Spectrum/HCSS, and supporting payroll and DBE processes for multiple projects.

Qualifications

• Associate degree in Business Administration, Construction Management, Accounting, Finance, Office Administration, or a related field; bachelor’s degree preferred.
• 1–3 years of experience in construction administration, project coordination, accounting support, contract administration, or a related administrative role.
• Experience supporting multiple projects, departments, or operational teams in a deadline-driven environment.
• Proficiency with HCSS, Spectrum, Bluebeam, and Microsoft Office Suite.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

Responsibilities

• Drafts subcontracts and job setup documents to support contract administration.
• Coordinates with Project Teams to align administrative deliverables with schedules.
• Manages documents through Bluebeam, Spectrum, and HCSS.
• Schedules material deliveries and monitors quantities for reporting accuracy.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Review, reconcile, and enter items received into accounting system.
• Ensure accuracy of accounting entries.
• Order safety supplies and office supplies.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.
• Assists with certified payroll, insurance tracking, and DBE documentation.
• Tracks and generates reports for pay estimates and production data.
• Communicates professionally with vendors, subcontractors, and team members.
• Tracks action items from weekly meetings.
• Responds to documentation requests.
• Supports consistent information flow between field and office teams.
• Leads administrative coordination across multiple projects and monitors deliverables.
• Perform other duties as assigned.

Skills

Project coordination

Attention to detail

Communication

Multitasking

Time management

Education

Associate degree in Business Administration / Construction related field

Bachelor’s degree preferred

Tools

HCSS

Spectrum

Bluebeam

MS Office

Job description

E-Z Bel Construction, LLC is seeking a Project Administrator to provide essential administrative and document-control support across construction projects. You will ensure accurate documentation, procurement, and interdepartmental communication, partnering with project engineers, accounting, and field leadership.

The role emphasizes coordinating deliverables, managing documentation with Bluebeam/Spectrum/HCSS, and supporting payroll and DBE processes for multiple projects.