Construction Project Administrator – Mobile Bridge

Kiewit; Mobile (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Top-tier medical, dental & vision

Retirement plans with matching

Generous paid time off

Job summary

Kiewit is seeking a highly organized Construction Project Administrator to support the Mobile Bridge Project from the Downtown Mobile office in Alabama. This role emphasizes advanced Microsoft Excel skills, data analysis, and meticulous document management to ensure efficient project operations.

You will assist project leadership, coordinate meetings and travel, maintain records, and produce accurate reports to support decision making.

Qualifications

• Minimum 1 year of administrative, project coordination, or office support experience.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and Conditional Formatting.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide day-to-day administrative support to project leadership and project teams.
• Coordinate meetings, prepare agendas, distribute meeting materials, and track action items.
• Arrange travel, accommodations, and logistics for project personnel.
• Manage project correspondence, including phone, email, and document distribution.
• Support team-building initiatives and project-related events.

Skills

Advanced Excel

Pivot Tables

VLOOKUP/XLOOKUP

Conditional Formatting

Data Analysis

Reporting

Microsoft Office

Time management

Education

Associate/Bachelor in Business Administration/PM/Construction

Tools

Microsoft Office

PowerPoint

Outlook

Job description

Position Overview

Kiewit is seeking a highly organized and detail-oriented Construction Project Administrator to support the Mobile Bridge Project. This role is critical to ensuring efficient project operations through administrative coordination, reporting, document management, and financial tracking. The ideal candidate will be a technology-savvy professional with advanced Microsoft Excel skills , strong analytical abilities, and exceptional attention to detail.

This position will support project leadership and multiple departments by maintaining project records, tracking budgets and expenses, coordinating meetings and travel, and producing accurate reports that support project decision making.

Location

This position is based in our Project Office located in Downtown Mobile, Alabama. Travel to the project site may be required.

Responsibilities

Project Administration & Coordination

• Provide day-to-day administrative support to project leadership and project teams.

• Coordinate meetings, prepare agendas, distribute meeting materials, and track action items.

• Arrange travel, accommodations, and logistics for project personnel.

• Manage project correspondence, including phone, email, and document distribution.

• Support team-building initiatives and project-related events.

Reporting & Data Management

• Maintain project databases, logs, trackers, and reporting tools.

• Create, update, and analyze spreadsheets to support project operations and reporting needs.

• Compile project metrics, budgets, labor data, and cost information into management reports.

• Prepare recurring and ad hoc reports for project leadership.

• Ensure the accuracy and integrity of project records and documentation.

Financial & Administrative Support

• Process and reconcile expense reports, invoices, and purchasing card transactions.

• Assist with budget tracking and financial reporting.

• Monitor project expenditures and maintain supporting documentation.

• Support project procurement and purchasing activities as required.

Communication & Documentation

• Assist with internal and external communications, including document preparation, proofreading, and formatting.

• Support development of presentations, project updates, and project branding materials.

• Organize and maintain electronic and hard-copy filing systems.

• Ensure confidentiality of sensitive project, employee, and financial information.

Qualifications

• Minimum 1 year of administrative, project coordination, or office support experience.

• Advanced proficiency in Microsoft Excel , including:

• Pivot Tables

• VLOOKUP/XLOOKUP

• Conditional Formatting

• Data Analysis and Reporting

• Complex Formulas and Spreadsheet Management

• Strong computer skills with demonstrated proficiency in Microsoft Office, including Word, PowerPoint, and Outlook.

• Excellent organizational and time-management skills.

• Strong written and verbal communication abilities.

• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Exceptional attention to detail and accuracy.

• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Project Management, Accounting, Construction Management, or a related field.

• Previous experience supporting construction projects, engineering teams, or large infrastructure projects.

• Experience working with financial tracking, reporting, and document control processes

Other Requirements:

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

Company: Kiewit