Administrative Coordinator - Building Group

Kiewit; Omaha (NE); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Retirement plan with matching

Generous paid time off

Job summary

Kiewit Building Group in Omaha, NE is seeking an entry-level Administrative Assistant to support senior leaders and maintain a smooth office workflow.

You will coordinate expense reports, greet visitors, schedule meetings, manage mail, and assist with conferences and events. The role requires a high school diploma, proficiency in Microsoft Office, strong communication, and the ability to handle confidential information while meeting deadlines.

Qualifications

• 3+ years' applicable administrative office support experience, preferably in Construction, Engineering, OR EPC environment.
• High school diploma or general education degree (GED) minimum.
• Proficient in Microsoft Office products, including Word, Excel, and PowerPoint. SharePoint knowledge is a plus.
• Must be positive and proactive, with the ability to maintain strict confidentiality.
• Experience planning meetings in a fast-paced environment.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Demonstrated commitment to ethics and integrity.
• Strong interpersonal, written, and verbal communication skills.
• Team player with the ability to work independently to meet deadlines, goals, and objectives.
• Strong organization, time management, and attention to detail.

Responsibilities

• Coordinate and process expense reports for senior leadership.
• Greet visitors, organize and arrange meetings, schedule conference rooms, and set up catering.
• Prepare outgoing mail and correspondence, including e-mails and shipments.
• Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
• Support onboarding and new employee communications, including new hire announcements, weekly welcome emails, I9 verifications, and new hire office set-up.
• Oversee distribution lists and internal communications groups, including maintenance of all-staff and location-specific lists.
• Maintain employee-related records and reporting, including employee rosters, vehicle rosters, and other administrative reporting support.
• Actively participate in the building Safety Lead Committee.
• Provide administrative office support, including business card orders, contractor licensing documentation, supply orders, and client gift orders.

Education

High School Diploma / GED

Strong communication skills

Team player with independence

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

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Location: Omaha, NE, US

Requisition ID:182032

Job Level:Entry Level

Home District/Group:Kiewit Building Group

Department:Administration

Market:Building

Employment Type:Full Time

Position Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada, and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals; they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people, and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits and you can too.

District Overview

Kiewit Building Group specializes in constructing office buildings, industrial complexes, education and sports facilities, hotels, hospitals, transportation terminals, science and technology facilities, manufacturing, retail and special-use facilities, and extensive interior construction with tenant improvements. Its capabilities include general construction, construction management, design-build, design-assist, and turn-key project development. Kiewit also provides fast, accurate preconstruction project management services.

Location

This position is based out of our headquarters in Omaha, NE.

Responsibilities

• Coordinate and process expense reports for senior leadership.
• Greet visitors, organize and arrange meetings, schedule conference rooms, and set up catering.
• Prepare outgoing mail and correspondence, including e-mails and shipments.
• Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
• Support onboarding and new employee communications, including new hire announcements, weekly welcome emails, I9 verifications, and new hire office set-up.
• Oversee distribution lists and internal communications groups, including maintenance of all-staff and location-specific lists.
• Maintain employee-related records and reporting, including employee rosters, vehicle rosters, and other administrative reporting support.
• Actively participate in the building Safety Lead Committee.
• Provide administrative office support, including business card orders, contractor licensing documentation, supply orders, and client gift orders.

Qualifications

• 3+ years' applicable administrative office support experience, preferably in Construction, Engineering, OR EPC environment.
• High school diploma or general education degree (GED) minimum.
• Proficient in Microsoft Office products, including Word, Excel, and PowerPoint. SharePoint knowledge is a plus.
• Must be positive and proactive, with the ability to maintain strict confidentiality.
• Experience planning meetings in a fast-paced environment.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Demonstrated commitment to ethics and integrity.
• Strong interpersonal, written, and verbal communication skills.
• Team player with the ability to work independently to meet deadlines, goals, and objectives.
• Strong organization, time management, and attention to detail.

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Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.