Project Administrator

Hewitt Young; City of Rochester (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Hewitt Young in Rochester, NY is seeking a Project Administrator to keep projects organized, compliant, and moving. You will manage documentation, support PMs with billing, and ensure accurate data across HY systems.

In this role, you will coordinate with vendors, subcontractors, and clients to meet compliance needs and provide field teams with updated drawings and specifications. You’ll act as the bridge between office and field to maintain momentum.

Qualifications

• Strong organizational and administrative skills.
• Detail-driven with high accuracy in documentation.
• Proficiency with Spectrum, Teams, and project management systems.
• Clear, professional communicator across teams and departments.
• Ability to manage multiple priorities with urgency and composure.

Responsibilities

• Prepare, review, and submit all project documentation including submittals, RFIs, change orders, and closeout packages.
• Support PMs with billing, schedules of values, and pay applications.
• Maintain current and accurate project data across HY systems.
• Communicate with vendors, subcontractors, and clients to meet compliance and documentation needs.
• Track progress, update logs, and support PMs in reporting deliverables.
• Provide field teams with updated drawings, specs, and documentation to eliminate delays.
• Serve as the connector between office and field, ensuring clarity and accountability across teams.

Skills

Organization

Detail orientation

Communication

Prioritization

Documentation

Tools

Spectrum

Teams

Project management systems

Job description

At Hewitt Young, excellence is our standard. We look for Builders who take ownership, push through challenges, and care about results as much as their craft. When you join our team, you earn your edge every day, and we make sure it pays off.

Project Administrator

Rochester, NY, US

Professional

Role Mission

The Project Administrator builds possibility by keeping projects organized, compliant, and moving. They manage the details that drive momentum, documentation, deadlines, and communication so field crews and project managers can focus on execution.

Core Responsibilities

• Prepare, review, and submit all project documentation including submittals, RFIs, change orders, and closeout packages.
• Support PMs with billing, schedules of values, and pay applications.
• Maintain current and accurate project data across HY systems.
• Communicate with vendors, subcontractors, and clients to meet compliance and documentation needs.
• Track progress, update logs, and support PMs in reporting deliverables.
• Provide field teams with updated drawings, specs, and documentation to eliminate delays.
• Serve as the connector between office and field, ensuring clarity and accountability across teams.

Requirements

• Strong organizational and administrative skills.
• Detail-driven with consistent accuracy in documentation.
• Proficiency with Spectrum, Teams, and project management systems.
• Clear, professional communicator across teams and departments.
• Ability to manage multiple priorities with urgency and composure.

WHAT YOU'LL FIND HERE AT HEWITT YOUNG:

At Hewitt Young, we don't just fill roles - we build careers!

Above all we take pride in our work. Every project reflects who we are, how we operate, and the standards we stand behind.

If you're driven, accountable, and ready to grow, you'll find your place here.

Hewitt Young is an equal opportunity employer and considers all applicants without regard to any legally protected status.