Construction Project Administrator in Madison

Energy Jobline ZR; Madison (WI); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance available

Dental insurance

401k match

Profit-sharing program

Long-term benefits (Aflac, wellness)

Job summary

Michael F. Simon Builders in Madison, WI seeks a Construction Project Administrator to support the construction team, coordinate with clients and vendors, and ensure timely order placement.

The role emphasizes organization, reliability, and strong customer service as you manage PO processes, bids, permits, and project files. This full-time, on-site position offers a comprehensive benefits package and a focus on teamwork.

Qualifications

• Highly organized and detail-oriented.
• Punctual and reliable.
• Excellent customer service skills.
• Problem solving mindset.
• Student mentality.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Familiarity with construction scheduling software (UDA Construction Online or similar)
• Experience coordinating with clients and vendors.

Responsibilities

• Serve as Office Administrator: answer calls, manage mail, maintain a welcoming environment.
• Assist with writing and issuing Purchase Orders, Change Orders, and options.
• Assist the Estimator with bids.
• File maintenance for projects and vendors.
• Track building permits and project files.
• Schedule and coordinate project activities.
• Perform other duties as assigned.

Job description

Job DescriptionJob Description

Michael F. Simon Builders has been building luxury, custom homes in the Madison and surrounding areas for 130 years. We are a family run business that treats our employees like part of our family, and we take care of them like family as well. We are hard-working professionals with a culture of having fun and supporting each other.

Learn more about us: https://www.qualitydefined.com/

Construction Project Administrator Position:

The Construction Project Administrator works with members of the Construction team (Project Managers, Estimators, Designers, etc) to facilitate all administrative duties for projects. Additionally, this role works directly with the Clients and Vendors to ensure the necessary items have been selected and ordered.

The Construction Project Administrator must have strong organizational skills and a desire to support the entire Michael F. Simon Builders team.

Construction Project Administrator Duties and Responsibilities

• Serve as the Office Administrator, answering phone calls, checking the mail, and ensuring the office is a welcoming environment.


• Assist with writing and issuing Purchase Orders, Change Orders and options to consider for our projects


• Assist the Estimator with bids


• File maintenance of projects and vendors


• File for and track building permits


• Project Scheduling and Coordination


• And other duties as assigned

Construction Project Administrator Requirements:

• Highly organized and detail-oriented


• Punctuality


• Excellent customer service skills


• Student mentality


• Problem solver


• Needs to have experience with:


• Microsoft Suite (Outlook, Word, Excel)


• Construction or other online scheduling programs (UDA Construction Online or similar program like CoConstruct, BuilderTrend or Procore)

Applicants must successfully complete a pre-employment drug screening and background check prior to beginning employment.

Construction Project Administrator Pay:

$25-35/hour, depending on skillset and experience

Construction Project Administrator Hours:

Full time position. 40 hours a week. 8am – 5pm. Monday – Friday. No weekends.

Construction Project Administrator Benefits:

• Health insurance available


• Dental insurance


• 401k match


• Profit-sharing program


• Additional benefits like long-term , Aflac, and wellness programs

Why Join Our Team?

Our team members play a vital role in shaping successful projects and building lasting client relationships. We value collaboration, precision, and continuous improvement — and we’re looking for a Construction Project Administrator who shares our commitment to excellence in building homes.