Construction Project Administrator — ESOP Opportunity

loureiroengineeringassociatesinc; Plainville (CT); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Competitive benefits

Job summary

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams with daily administrative tasks and project data management.

You will collaborate across project phases, maintain filing systems, reconcile field documents, and assist in invoicing, vendor setup in Vista, and payroll data handling. This role requires accuracy and teamwork in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Finance, Construction Management, or related field preferred
• 1–3 years of experience in construction management, coordination, or administration is desirable
• Strong proficiency in Microsoft Office Suite

Responsibilities

• Provide comprehensive support to management teams on daily administrative tasks
• Collaborate with team members across project phases from bidding to closeout
• Maintain accurate electronic filing systems and databases
• Reconcile field documents such as delivery tickets and credit card receipts
• Assist in reviewing and processing invoices for subcontractors and vendors
• Set up customers and vendors in Vista and collect W‑9s and COIs
• Verify employee hours and coordinate with Operations
• Export payroll data from HeavyJob to Payroll Manager
• Enter purchase orders and subcontracts into Vista
• Process change orders for subcontractors and vendors with proper documentation
• Assist with Project Setup before estimates are imported
• Handle CTDOT CLA-12 forms and monthly set-aside reporting
• Maintain knowledge of union contracts for compliance
• Interface with Accounting and Office Services on payroll, invoices, and PO alignment
• Support onboarding of new subcontractors and document transmission and tracking
• Attend weekly project team meetings and maintain safety and firm policies

Job description

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams with daily administrative tasks and project data management.

You will collaborate across project phases, maintain filing systems, reconcile field documents, and assist in invoicing, vendor setup in Vista, and payroll data handling. This role requires accuracy and teamwork in a fast-paced environment.