Construction Project Admin - Employee-Owned Firm

Loureiro Engineering Associates, Inc.; Plainville (CT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Job summary

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams with daily administrative tasks across project phases, from bidding through closeout.

The role requires strong organizational skills, attention to detail, and the ability to coordinate with multiple departments. Proficiency in Microsoft Office and Vista is preferred; the company offers an ESOP employee-owned culture.

Qualifications

• Bachelor's degree in Business Administration, Finance, Construction Management, or related field.
• 1–3 years of construction management/administration experience.
• Strong Microsoft Office proficiency; familiarity with Vista or similar financial software.
• Excellent organization and detail orientation.

Responsibilities

• Provide administrative support to management teams and assist with various tasks.
• Collaborate with project teams through bidding, award, implementation and closeout.
• Maintain electronic filing systems and update relevant data.
• Reconcile delivery tickets and credit card receipts for accuracy.
• Assist in reviewing and processing invoices for subcontractors and vendors.
• Set up customers and vendors in Vista and collect required documents (W-9s, COIs).
• Verify employee hours and coordinate with Operations.
• Export payroll data from HeavyJob to Payroll Manager.
• Enter purchase orders and subcontracts in Vista and coordinate with vendors and subs.
• Process change orders for subcontractors and vendors; ensure documentation.
• Assist with Project Setup procedures and CTDOT CLA-12 forms as needed.
• Maintain knowledge of union contracts and ensure compliance.

Skills

Organizational skills

Communication

Multitasking

Team collaboration

Education

Bachelor's degree in Business Administration, Finance, Construction Management, or related field

Tools

Vista

Job description

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams with daily administrative tasks across project phases, from bidding through closeout.

The role requires strong organizational skills, attention to detail, and the ability to coordinate with multiple departments. Proficiency in Microsoft Office and Vista is preferred; the company offers an ESOP employee-owned culture.