Project Administrator

ViziRecruiter,LLC.; Plainville (CT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Prescription drug coverage

AD&D coverage

Disability insurance

Flexible spending account

Onsite Fitness Center

401k Plan

Group term life insurance

Supplemental life insurance

HSA employer funding

ESOP

Paid time off

Workplace flexibility

Tuition reimbursement

Professional Registration

Employee Assistance program

Job summary

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams with daily administrative tasks and project data. This 100% employee-owned company offers a strong ESOP program and comprehensive benefits.

The role requires organization, communication, and an ability to work across bidding, award, and closeout phases. A Bachelor’s degree or 1–3 years in construction admin is preferred, with proficiency in Microsoft Office and Vista being advantageous.

Qualifications

• Bachelor's degree in business or related field preferred.
• Experience in construction management or administration desirable.
• Proficiency in Microsoft Office; familiarity with Vista or similar financial systems.

Responsibilities

• Provide comprehensive support to management teams on day-to-day tasks.
• Collaborate across project phases from bidding to closeout.
• Maintain electronic filing systems and databases; gather and update data.
• Assist in reviewing and processing invoices for subcontractors and vendors; verify pricing and quantities.
• Set up customers/vendors in Vista; obtain W-9s and COIs.
• Verify employee hours and coordinate with Operations.
• Export payroll data from HeavyJob to Payroll Manager.
• Enter POs and subcontracts into Vista; coordinate with vendors/subcontractors for docs.
• Process change orders for subcontractors and vendors; obtain approvals.
• Assist with Project Setup procedures before estimates are imported.
• Manage CLA-12 forms for CTDOT and set-aside reporting.
• Maintain knowledge of union contracts and compliance.
• Interface with Accounting and Office Services regarding payroll, invoices, and credit docs.
• Support subcontractor management programs and onboarding processes.
• Transmit, track, and log RFIs, POs, RFCs, PCOs, and submittals.
• Attend weekly project team meetings; stay informed on progress.
• Work safely and comply with firm policies.
• Perform other duties as assigned.

Skills

Organizational skills

Effective communication

Construction contracts knowledge

Prioritization

Adaptability

Willingness to learn

Education

Bachelor's degree in Business Administration/Finance/Construction Management

Tools

Microsoft Office

Vista (financial system)

Job description

Overview

Loureiro Contractors, Inc. (LCI) has an immediate opening for aProject Administratorto join our team in our Plainville, CT office. The successful candidate will provide assistance to the LCI and Loureiro Building Construction management teams in day-to-day administrative tasks.

At Loureiro, you won’t just work for the company; you’ll own a part of it. As a100% employee-owned company, our Employee Stock Ownership Plan (ESOP) gives you a company-funded ownership stake that grows over time, so when we succeed, you share in the rewards.

Health & Wellness Benefits:

• Comprehensive group medical plan
• Dental insurance
• Prescription drug coverage
• Accidental death & dismemberment (AD&D) coverage
• Long/short term disability insurance
• Health and dependent care flexible spending account
• Onsite Fitness Center

Financial Benefits:

• 401k Plan
• Group term life insurance
• Supplemental life insurance
• HSA employer funding
• Employee Stock Ownership Plan (ESOP)

Work/Life Balance:

• Paid time off
• Workplace flexibility
• Tuition reimbursement
• Professional Registration
• Employee Assistance program

Responsibilities

• Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.
• Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.
• Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.
• Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.
• Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.
• Assist in setting up customers and vendors in the company financial system (Vista), obtaining necessary documentation such as W-9s and Certificates of Insurance (COIs).
• Verify employee hours to ensure accuracy, coordinating with Operations in advance.
• Export payroll data from HeavyJob to the Payroll Manager for processing.
• Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.
• Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.
• Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.
• Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.
• Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.
• Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.
• Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.
• Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.
• Attend weekly project team meetings to stay informed about project progress and requirements.
• Work safely and comply with the firm's policies and procedures.
• Perform other duties as assigned.

Requirements

Who You Are

• Excellent organizational skills and attention to detail.
• Ability to communicate effectively and collaborate with team members across departments.
• Knowledge of construction contracts, regulations, and compliance requirements is a plus.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Willingness to learn and adapt to new processes and technologies as needed.

What You Bring

• Bachelor's degree in Business Administration, Finance, Construction Management, or a related field preferred; or 1–3 years of experience in construction management, coordination, or administration.
• Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.
• Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to operate standard office equipment and keyboards.
• Able to push, pull, and place materials on level surfaces and overhead cabinets.

Why Loureiro?

• Employee Ownership, Real Impact:Through our ESOP, you gain a meaningful financial stake in the company's success.
• Opportunity to Grow:Build your career in a collaborative environment while supporting construction projects from bidding through closeout.
• People-First Culture:Join a supportive, team-oriented workplace where your contributions are valued.
• Diverse Expertise:Work alongside professionals across engineering, environmental, construction, health & safety, energy, laboratory, and waste management disciplines.
• Exceptional Benefits:From health coverage to financial wellness, our benefits are designed to support you both professionally and personally.

We are committed to fostering an empowering workplace where employees can thrive while delivering high-quality services to our clients. If you are an organized, detail-oriented professional looking to join a collaborative team.

Loureiro Contractors, Inc. is an employee-owned (ESOP) company and part of the Loureiro family of companies, providing construction services throughout the Northeast.