Construction Project Administrator- Documentation & Billing

HTM Contractors; Honolulu (HI); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical and dental coverage

Paid time off

Holiday pay

Birthday pay

Life insurance

401(k) with company match

Job summary

HTM Group is hiring a Project Administrator to support coordination, documentation, and administration of our construction projects in Hawaii. This in-office, full-time role serves Project Managers, maintains project records, and ensures administrative requirements are completed accurately and on time.

Based in Hawaii, the position emphasizes organized, detail-oriented professionals who can manage documentation standards, 48-hour submittals, and invoice processing while coordinating with field

Qualifications

• Experience in construction or project coordination preferred.
• Strong understanding of construction documentation (submittals, RFIs, as-builts).
• Familiarity with cost coding, invoice processing, and billing support.
• Strong organization and document control skills.
• Ability to meet strict deadlines (48-hour submittals, weekly invoices, daily logs).
• Excellent attention to detail and audit-ready records.
• Strong written and verbal communication skills.
• Proactive follow-up with field teams, vendors, and project teams.
• Enforce documentation standards and corrections.

Responsibilities

• Assist the Project Manager in all aspects of project administration to support successful project completion.
• Manage project documentation using RedTeam and Public Share.
• Process cost codes and invoices accurately.
• Support Project Managers with billing documentation and contract records.
• Maintain organized project folders, documentation, and electronic file structures.
• Track lien releases, as-built drawings, and project closeout requirements.
• Compile and finalize as-built documentation.
• Maintain complete, accurate, and audit-ready project records.
• Monitor documentation deadlines, including 48-hour submittals, weekly invoice processing, and daily logs.
• Follow up with field teams and vendors regarding missing or incomplete documentation.
• Enforce established documentation standards and return incomplete submissions for correction.
• Support administrative compliance throughout the project lifecycle.

Skills

Project coordination

Construction docs

Cost coding

Billing support

Document control

Communication skills

Tools

RedTeam

Public Share

Job description

HTM Group is hiring a Project Administrator to support coordination, documentation, and administration of our construction projects in Hawaii. This in-office, full-time role serves Project Managers, maintains project records, and ensures administrative requirements are completed accurately and on time.

Based in Hawaii, the position emphasizes organized, detail-oriented professionals who can manage documentation standards, 48-hour submittals, and invoice processing while coordinating with field