Construction Administrative Assistant

HR Symphony; Honolulu (HI); On-site; USD 35,000 - 50,000; Full time

Job summary

MW Building Systems, LLC is seeking a Construction Administrative Assistant to support our Construction and Project Managers on active commercial projects in Waipahu and across Oʻahu. This role helps with documentation, coordination, and clear communications to keep projects moving from start to finish.

Responsibilities include preparing and tracking submittals, RFIs, COs, and insurance certificates; processing subcontractor invoices; maintaining project drawings and specifications; supporting

Qualifications

• Driver's license required.
• Excellent written and verbal communication skills.
• Strong organizational and detail-oriented mindset.
• Ability to manage multiple priorities in a fast-paced environment and work collaboratively as part of a team.

Responsibilities

• Assist prepare and track submittals, RFIs, Certificates of Insurance and change orders.
• Assist in compiling pay application backup and process subcontractor invoices for PM review.
• Help maintain project documentation, drawings, and specifications.
• Support project scheduling and material procurement.
• Support ongoing on-site safety compliance.
• Help maintain the weekly look-ahead schedule (crew and subcontractor coordination).
• Assist with quality control, field documentation, and punch-list completion.
• Pick up and delivery of materials, documents and other construction related needs.

Skills

Driver's License

Organizational skills

Communication

Multitasking

Teamwork

Job description

MW Building Systems, LLC is hiring a Construction Administrative Assistant to support our Construction and Project Managers on active commercial construction projects in Waipahu and across Oʻahu. This role is to assist on all construction documentation, coordination, and communication to keep projects moving efficiently from start to finish.

Responsibilities

• Assist prepare and track submittals, RFIs, Certificates of Insurance and change orders.
• Assist in compiling pay application backup and process subcontractor invoices for Construction and Project Manager review.
• Help maintaining project documentation, drawings, and specifications.
• Support project scheduling and material procurement.
• Support ongoing on-site safety compliance.
• Help maintain the weekly look-ahead schedule (crew and subcontractor coordination).
• Assist with quality control, field documentation, and punch-list completion.
• Pick up and delivery of materials, documents and other construction related needs.

Qualifications

• Driver’s License
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment and work collaboratively as part of a team.

Employment Type: Full Time

Compensation: $35,000.00 to$50,000.00/ Year